Event Coordinator

2 weeks ago

Washington, Washington, D.C., United States F1 Arcade Full time
Job Overview

F1 Arcade is seeking a skilled Event Manager to join our Washington, D.C. team. As an Event Manager, you will play a crucial role in coordinating and managing our exciting events, ensuring every detail is meticulously planned and executed.


Key Responsibilities
  • Complete event closeouts, meticulously checking agreements and payments to ensure accuracy, and reporting any discrepancies to the Event Sales Manager.
  • Organize and file closeout paperwork systematically for easy accessibility when needed.
  • Prepare event packets in advance for pop-ups and information folders for walk-in tours, ensuring they are readily available.
  • Identify any discrepancies between event schedules and prepared event packets, promptly informing the Event Sales Manager.
  • Review and print Banquet Event Orders (BEOs) for the kitchen team and sales team meetings for upcoming events.
  • Assist the event sales team in managing client inquiries and bookings, providing excellent customer service and addressing client queries and concerns promptly.
  • Coordinate event logistics, including scheduling and room setup, to ensure events run smoothly and meet client expectations.
  • Communicate effectively with clients to gather event requirements and preferences, ensuring a personalized experience.

Requirements

We are seeking candidates with critical skills and experience including strong organizational and administrative capabilities, meticulous attention to detail, and excellent communication and customer service skills. The ideal candidate should demonstrate proficiency in MS Office (Word, Excel, Outlook) and have familiarity with booking systems. Previous experience in event coordination or administrative roles would be advantageous, along with at least 1 year of experience in sales or events-related functions. A high school diploma or equivalent is required, along with energy, enthusiasm, and a positive attitude. Candidates should be adept at managing multiple tasks, prioritizing effectively, and working collaboratively in a team environment. Flexibility to work varied shifts, including evenings, weekends, and holidays as required by event schedules, is essential.


What We Offer
  • Pole Position Compensation: A salary package of $70,000+, plus additional generous bonuses, commensurate with your experience and expertise.
  • Pit Stop Benefits: Medical, dental, and vision plans for you and your pit crew, ensuring your well-being both on and off the track.
  • Work/Life Balance: We understand the importance of balance, offering generous holiday allowances, PTO, and a supportive environment where your personal and professional growth are equally valued.
  • Future Opportunities: With our ambitious expansion plans, the checkered flag is just the beginning. Join us now and carve out your path to success with future 401K options, company stock, and more.

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