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Financial Project Controls Specialist

2 months ago

Cleveland, Ohio, United States Stantec Full time

Project Controls Specialist

About Stantec

Stantec Buildings is dedicated to becoming the premier integrated design practice globally. Our team of architects, engineers, interior designers, sustainability experts, and technologists is driven by the transformative power of design. We embrace an innovative and collaborative approach to our projects, united by the belief that sustainable design can enhance the built environment for future generations. Join us in shaping your future with Stantec.

Your Role

As a vital member of our integrated project team, the Project Controls Specialist is responsible for delivering financial insights, precise commitment and expenditure data, performance metrics, timely cost forecasts, and proactive advice to Project Management to help meet budgetary goals. The effectiveness of Project Controls is achieved through:

  • A comprehensive understanding of project scope.
  • Active involvement in the development of project estimates, proposals, budgets, and schedules.
  • Close collaboration with the project team to ensure an accurate and current understanding of project status, challenges, and modifications.
  • Effective communication with internal team members, leadership, financial managers, external clients, and consultants.
  • Production of clear, timely, and useful reports, including earned value analysis, potential change order logs, risk registers, estimates to complete, and variance reports.
  • Proactive identification of barriers to maintaining budget and schedule, keeping the project team informed.
  • Collaboration with the Stantec financial team to ensure timely project invoicing, follow-up on accounts receivable, and monitoring of consultant budgets and agreements.
  • Development and optimization of Project Controls processes and systems.
Key Responsibilities

Project Management Support
  • Work alongside the Project Manager to ensure compliance with Stantec's ISO standards for Project Management, including participation in audits.
  • Prepare monthly status reports covering cost, schedule, progress, budget, forecast, and manpower.
  • Oversee and assist with the coordination of document control requirements (specifications, RFIs, submittals, revision control).
Business Center Leadership Support
  • Report to the Project Controls Manager and Operations Leader to address financial project matters.
  • Compile monthly, quarterly, and annual financial analyses for distribution.
  • Prepare clear and timely reports for Business Center Operations Leaders and Principal groups.
  • Generate monthly reports for overhead labor and expenses, notifying leadership of trends and anomalies.
  • Collaborate with the finance team and office leadership to track variances against project budgets.
  • Assist with periodic Business Center revenue forecasts and budgeting.
  • Review weekly time expenditures for overhead and marketing, alerting leadership to anomalies and errors.
Support for Business Development Activities
  • Create and maintain project pursuits in pursuit tracking software.
  • Update resumes and project sheets as necessary.
Qualifications

Your Skills and Experience
  • Self-motivated with a strong work ethic, capable of prioritizing tasks and communicating effectively across multiple groups.
  • Exceptional written and verbal communication skills.
  • Strong problem-solving and analytical abilities, with keen attention to detail for developing proactive solutions.
  • Positive attitude and the ability to cultivate and maintain effective working relationships.
  • Proficiency in MS Office, particularly advanced skills in MS Excel. Experience with financial/cost systems (Oracle or similar, Power BI, etc.) is preferred.
  • Prior experience in project controls or project assistant roles on projects exceeding $5M in design or $50M in construction fees, especially in Federal or alternative delivery cost projects, is advantageous.
  • Experience in the A/E industry is preferred, with a focus on A/E and CM experience being essential.
Education and Experience
  • A two-year degree in business, construction management, or a related field is preferred, with a minimum of 1-year coursework in project management, accounting, finance, or business.
  • At least 5 years of experience in financial analysis, cost management, scheduling, and other project controls/project management functions throughout the project lifecycle.

This position primarily operates in an office environment, with some fieldwork required. The description provided is not exhaustive and may be adjusted as necessary.

Benefits Overview: Regular full-time and part-time employees have access to a comprehensive benefits package, including medical, dental, and vision plans, wellness programs, health savings accounts, flexible spending accounts, a 401(k) plan, employee stock purchase programs, life and AD&D insurance, short-term and long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid family leave. Employees will receive ten paid holidays each calendar year and accrue vacation days between 10 and 20 per year, along with eligibility for paid sick leave in accordance with state and local laws.

Temporary/casual employees have access to 401(k) plans, employee stock purchase programs, and paid leave as per state and local regulations.

The benefits outlined may not apply to union positions, as benefits for such roles are governed by applicable collective bargaining agreements.