Tribal Accounts Payable Specialist

Job Summary

The Tribal Accounts Payable Clerk is responsible for receiving, reviewing and processing incoming invoices, check requests and expense reports and working with several departments for accurate approvals. Additional responsibilities include the monthly reconciliation of credit card statements assisting with general ledger accruals is applicable. The Tribal Accounts Payable Clerk will enter and file electronic documents daily and will be responsible for maintaining vendor files and preparing and sending 1099s.

Key Responsibilities

• Enter and process vendor bills and credit cards into Sage system.
• Obtain proper approval of invoices, process and distribute check/payments to vendors/employees.
• Verify pricing, extensions and additions on all invoices including verifying that vendor sale tax is excluded on Tribal purchases.
• Monitor general ledger coding of invoices for accurate reporting.
• Organize data and backup to ensure all invoices and vendor payments are processed timely.
• Set up new vendor accounts, obtain necessary W-9s, and manage existing accounts and current contact information.
• Assist with providing backup invoices and other documentation for annual audits, Tribal or other matters. Annual preparation of vendor 1099's.

Requirements

• Bachelor's degree in Accounting or Business Administration preferred.
• Minimum three years Staff Accountant or equivalent General Ledger experience, including journal entry, analysis and reporting or entry-level candidate who recently graduated.
• Currently in school with five or more years of office or cash handling and reconciliation experience.
• English language proficient, intermediate math skills, good multitasking and organizational practice.
• Must be proficient in basic use of office equipment and computer skills including Excel and Word.
• Must possess excellent verbal and written communication skills and possess the ability to work under pressure to meet all daily and period ending deadlines and deliverables.
• Must obtain and maintain an Augustine Gaming License.

Competencies and Annual Requirements

• Individual Effectiveness: Develops and maintains a team-oriented approach. Follows through on commitments while performing job tasks accurately and in a manner consistent with ABCI Standards and Responsibilities. Uses resources effectively and efficiently.
• Teamwork and Collaboration: Practices great teamwork and creates a positive work environment, greeting all team members and show respect for others and their ideas.
• Engagement: Builds effective relationships with others. Uses effective listening skills and asks questions to thoroughly understand expectations. Creates a safe environment by effectively communicating and openly sharing and receiving information.
• Self-Management: Understands individual strengths and potential growth opportunities; models courage, authenticity, honesty and effectiveness.

Note

This description incorporates the most typical duties performed. It is recognized that other duties not specifically mentioned may also be performed. The inclusion of these duties would not alter the overall evaluation of the position.

Applicants who are hired and fail to meet the agreed upon formal training program, will be discharged upon failure to complete the specified training as so scheduled.

Indian Preference Policy

Preference in filling vacancies is given to qualified Indian candidates in accordance with Tribal Law. Verification must be submitted with this application, if claiming Indian Preference. Consideration will be given to non-Indian applicants in the absence of qualified Indian Preference eligible candidates.

Equal Opportunity Employer

Within the scope of Indian Preference, all candidates will receive consideration without regard to race, color, sex, religion, national origin, or other non-merit factors.