Office Operations Manager

6 days ago

Cleveland, Ohio, United States Barco Full time

Purpose of the role

We are seeking a highly organized and versatile Office Operations Manager to join our team in the Kingdom of Saudi Arabia. This role will be responsible for ensuring smooth operations in our KSA branch, assisting in HR and Legal functions, and providing support for the team.

About the role

The scope of this role covers Administration and Office Management, HR and Legal functions.

1. Administration and Office Management

  • Manage the daily office operations and procurement, ensuring a clean, well-organized, and professional work environment.
  • Liaise with vendors and service providers and handle office maintenance and repairs.
  • Manage office budgets, track expenses, and maintain financial records related to office operations.
  • Support in handling legal matters and contracts, working closely with legal counsel.
  • Maintain a repository of legal documents and records, keeping them organized and updated.

2. Human Resources

  • Work closely with the HR team to maintain employee records, ensuring accuracy, completion, compliance, and confidentiality (Visas, contracts, insurance).
  • Coordinate travel arrangements and accommodation for employees, as necessary.
  • Onboard new employees and support them in their requests and claims.
  • Manage the company's governmental portals (GOSI, QIWA, Muqeem, etc.), updating company information and renewing certificates as needed.

Required Skills and Qualifications

  • At least 3 years of experience in KSA in office management, administration, HR, or legal support.
  • Bachelor's degree in business administration, human resources, or a related field.
  • Excellent verbal and written communication skills in Arabic (native) and English (fluent).
  • Proficiency in using MS Office software (e.g., MS Office suite).
  • Knowledge of legal and regulatory requirements related to office operations, business legal compliance, and HR.
  • Exceptional attention to detail and a high level of discretion when handling sensitive information.

About you

  • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  • You have great attention to detail.
  • You are honest, discrete, punctual, and a tactful communicator.
  • You can work with little to no supervision.

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