Support Staff Member
2 days ago
The Administrative Assistant will report directly to the Director and will be responsible for the following tasks:
- Providing administrative support to the Director and other team members
- Maintaining accurate and up-to-date records and files
- Managing Zoom room settings and correspondence
- Assisting with minute-taking at committee and division meetings
- Maintaining and updating license and insurance records
- Utilizing mail-merge functions to send member/faculty correspondence and compile membership directory information
- Compiling and editing the Member Newsletter
- Assisting with exporting and summarizing evaluation data in accordance with accreditation requirements
- Monitoring email and voicemail, replying to basic member inquiries, and forwarding complex issues to appropriate coordinators or directors
- Supporting facilities needs as necessary, including arranging rooms to support events, ensuring facilities and rooms have necessary equipment, placing catering and supply orders, etc.
- Assisting in maintaining, creating, and organizing files and records (both physical and virtual), particularly attendance
- Providing additional support as needed, including ad hoc requests from members and/or Director
Key Qualifications:
- Bachelor's degree or equivalent with at least one year of administrative experience
- Unquestioned integrity and alignment with the mission of the Center
- Superior organizational and project management skills, and the ability to execute multiple objectives concurrently
- Fast and independent learner
- Proficiency with MS Office and Google Suite required
Work Environment:
- Works in a potentially stressful environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
- May work at a desk and computer for extended periods of time
- Works both at home and in a climate-controlled office environment in an historic home
- May be required to occasionally lift up to 30 lbs
- Frequent use of stairs when working on-site
- Ability to work some evenings and occasional weekend days
- Please note that the Center is located in East Fairmount Park where public transportation options are limited
- Access to reliable internet for remote work
- Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions
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