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Lead Project Coordinator

2 months ago

California, Missouri, United States New York Foundation for the Arts Full time

New York Foundation for the Arts is dedicated to the belief that extraordinary achievements are not merely coincidental; they are cultivated, supported, and envisioned.

Engaging across various disciplines including art, architecture, and design, the Foundation collaborates with artists and creative professionals to bring remarkable projects to life globally.

The Lead Project Coordinator plays a crucial role in ensuring that initiatives meet quality standards and performance targets while being delivered within the established timeline and budget.


KEY RESPONSIBILITIES

The role of a project coordinator at the Foundation is embedded in a culture of collaboration, integrity, curiosity, generosity, and excellence.

Design, Development + Execution
  • Oversee all phases of project execution, from initial design through to final implementation.
  • Collaborate with the Foundation's design team, external partners, and client representatives to align project goals.
  • Work closely with production and installation teams to establish timelines and ensure adherence to quality benchmarks.
  • Engage with clients and suppliers to identify potential challenges and develop solutions that optimize efficiency and minimize costs.
  • Coordinate with various subcontractors to ensure effective collaboration and project flow.
  • Facilitate the installation of completed projects, including site management and logistics, while conducting necessary site visits.
  • Ensure project execution aligns with contractual agreements, addressing any issues promptly.
Scheduling
  • Create comprehensive work plans that outline the sequence of tasks to be accomplished.
  • Analyze project plans and proposals to determine appropriate delivery methods.
  • Develop and maintain accurate schedules for each project to guarantee timely completion.
  • Document and communicate any modifications to the work plan throughout the project lifecycle.
  • Effectively communicate project milestones to all relevant stakeholders.
Financial Oversight
  • Participate in discussions regarding financial planning and budgeting.
  • Ensure projects remain within the agreed financial parameters.
  • Uphold all contractual obligations and ensure projects meet financial requirements.
  • Develop and manage precise project budgets, ensuring clear communication of financial expectations to stakeholders.
  • Provide regular updates on budget status to all project participants.
  • Manage contract variations with clients as necessary.
  • Evaluate bids from contractors and select preferred vendors based on project needs.
  • Address any obstacles to achieving budgetary and project goals in a timely manner.
Client Relations
  • Ensure client expectations are met, including adherence to contractual obligations and creative vision.
  • Maintain a clear understanding of client needs regarding budget, timeline, quality, and overall vision.
  • Keep project scope, budget, and schedule updated with accurate information while managing client expectations.
  • Maintain ongoing communication with clients, providing regular updates on project status.
  • Consult with clients regarding any changes in project scope, budget, or timeline.
  • Address any barriers to achieving client satisfaction promptly.
Qualifications
  • Ability to foster positive relationships, communicate effectively, and manage conflicts.
  • A degree or extensive experience in project management, architecture, or related fields.
  • Proven project management skills in design, development, and execution.
  • Capability to interpret contracts, technical documents, and specifications.
  • Strong problem-solving skills and the ability to manage multiple projects simultaneously.
  • Excellent communication skills to engage with stakeholders at all levels.
  • Detail-oriented with strong verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite and project management software.
  • Ability to manage time effectively and meet deadlines under pressure.
  • Willingness to collaborate within a motivated team environment.
  • Empathy and understanding of team dynamics and individual needs.