Administrative Support Coordinator ITEPP/ELITE Scholars Position

2 weeks ago

Eureka, California, United States The California State University Full time
Job Title: Administrative Support Coordinator ITEPP/ELITE Scholars

The California State University is seeking a highly skilled and organized Administrative Support Coordinator to join the ITEPP/ELITE Scholars team. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the Department of Indian Tribal & Education Personnel Program/ELITE Scholars.

Job Summary:

Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants.

Key Responsibilities:
  • Provides administrative support to the ELITE Scholars and ITEPP programs, including fiscal transactions, events, travel, budgeting, and programming oversight.
  • Oversees the management of the office and trains and provides lead work direction to multiple student assistants.
  • Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members.
  • Assists with travel arrangements for the coordinator, student services specialist, and students, including booking travel, submitting travel authorizations and expense reports in a timely manner.
  • Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc.
  • Supports and/or coordinates the planning special events, performs event-based budget reconciliation and reporting using financial reporting spreadsheets, assists in the outreach and promotion of events, and is responsible for ongoing coordination of welcome and graduation receptions.
  • Oversees and trains the department office student assistants, orienting and onboarding all undergraduate and graduate student assistants, establishes priorities and workflow, delegating work as needed, and completes student time sheets.
Knowledge, Skills, and Abilities:
  • Experience to be fully functional in all technical aspects of work assignments, organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions.
  • Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
  • Thorough knowledge of English grammar, punctuation, and spelling.
  • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
  • Ability to independently handle multiple work unit priorities and projects, recognizing and quickly accommodating changing priorities, performing detail work accurately and efficiently, problem solving and researching solutions, using independent judgment in decision making, and ability to work independently.
  • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
  • Working knowledge of budget policies and procedures.
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  • Ability to draft and compose correspondence and standard reports.
  • Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature, excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills.
Minimum Qualifications:
  • Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
  • Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
  • A knowledge of business mathematics beyond basic arithmetic.
  • The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
  • These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Preferred Qualifications:
  • Knowledge of grant writing and expenditure processes.
  • Experience working with foster youth.
Application Procedure:

To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

  • Letter of Interest
  • Resume or Curriculum Vitae
  • Contact information for at least three professional references
Application Deadline:

The deadline to submit application materials for first reviews is Wednesday, March 27, 2024.

  • Lecturer Pool in School of Education

    1 week ago

    Eureka, California, United States The California State University Full time

    School of Education Temporary Faculty PoolThe DepartmentThe School of Education at Cal Poly Humboldt is seeking qualified candidates for a temporary faculty pool in the Department of Education. The successful candidate will be responsible for teaching courses in the credential programs, supervising candidates in student teaching and fieldwork, and...

  • Medical Director Psychiatrist Position in California

    3 weeks ago

    Eureka, California, United States CHG Healthcare Full time

    Join Our Team as a Medical Director Psychiatrist in CaliforniaWe are seeking a highly skilled and experienced Medical Director Psychiatrist to join our team in California. As a Medical Director, you will be responsible for overseeing adult and child telepsychiatry, inpatient, and outpatient services. Our ideal candidate will have strong administrative and...

  • Travel Nurse Position

    4 weeks ago

    Eureka, California, United States Emerald Health Services Full time

    Job Title: Travel NurseWe are seeking a skilled Travel Nurse to join our team as a Case Manager. This is a 13-week assignment with a 40-hour workweek, including every other weekend.Requirements:Current CA License2 Years' Experience as a Registered NurseBLS CertificationWe offer a comprehensive benefits package, including day one health insurance coverage,...

  • Healthcare Support Specialist

    2 months ago

    Eureka, California, United States Aegis Treatment Centers Full time

    Job OverviewPosition: Medical AssistantEmployment Type: Full-timeCompensation: Competitive salary with a comprehensive benefits package, including Paid Time Off and professional development opportunities.Aegis Treatment Centers is a prominent provider in the field of addiction recovery services, impacting the lives of over 30,000 individuals daily across the...

  • Travel Nurse RN Position

    2 weeks ago

    Eureka, California, United States Fusion Medical Staffing Full time

    Home Health Registered Nurse Travel AssignmentFusion Medical Staffing is seeking a skilled Home Health Registered Nurse to join our team for a 13-week travel assignment in Eureka, CA.Job SummaryWe are looking for a compassionate and experienced Home Health Registered Nurse to provide high-quality patient care in the comfort of their own homes. As a member of...

  • Specialized Funding Coordinator

    4 weeks ago

    Eureka, California, United States Humboldt County Office of Education Full time

    Job SummaryA highly skilled and detail-oriented Technician II is sought to join the Humboldt County Office of Education team. This mid-level position requires strong administrative support expertise in data systems and reporting. The successful candidate will provide services primarily within the office, working under limited supervision to perform a variety...

  • PhD/PsyD Psychologist Position in Northern California

    1 month ago

    Eureka, California, United States CHG Healthcare Full time

    Live and Work in a Breathtaking California SettingYou will enjoy this spectacular area, situated on California's second-largest natural bay. It has a year-round mild climate for enjoying the outdoors, with quick access to breathtaking views against the backdrop of the Pacific Ocean, and to Redwood Forests.CompHealth has opportunities available for physicians...

  • Medical Director Psychiatrist Position in California

    2 months ago

    Eureka, California, United States CHG Healthcare Full time

    Location: CaliforniaAbout the Opportunity:This is an exciting opportunity to join CHG Healthcare as a Medical Director Psychiatrist in California. As a Medical Director, you will have the opportunity to lead and oversee adult and child telepsychiatry, inpatient, and outpatient services.Responsibilities:Oversee adult and child telepsychiatry servicesLead...

  • Nurse Care Coordinator

    1 week ago

    Eureka, California, United States MFSTalent Full time

    Job SummaryAt MFSTalent, we are seeking a skilled Registered Nurse to join our team as a Nurse Care Coordinator. In this role, you will be responsible for conducting thorough assessments of patients' medical, social, and psychological needs to develop individualized care plans.Key ResponsibilitiesConduct comprehensive assessments of patients' health status...

  • Caregiver Support Specialist

    4 weeks ago

    Eureka, California, United States Sevita Full time

    About SevitaSevita is a leading provider of home and community-based specialized health care. Our mission is to empower individuals with intellectual and developmental disabilities to live full, more independent lives.Job SummaryWe are seeking a compassionate and dedicated Caregiver to join our team. As a Caregiver, you will provide support and assistance to...

  • Rheumatology Position in a Supportive Environment

    2 months ago

    Eureka, California, United States Provider Solutions & Development Full time

    Position OverviewProvider Solutions & Development is in search of a dedicated, board-certified or board-eligible Rheumatologist to become part of a skilled and empathetic team of healthcare professionals. This role offers a unique chance to contribute to a mission-driven organization committed to delivering exceptional specialty care through comprehensive...

  • Patient Services Coordinator

    4 weeks ago

    Eureka, California, United States Providence Health & Service Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Patient Services Specialist to join our team at Providence Health & Service. As a Patient Services Specialist, you will play a critical role in ensuring the smooth operation of our healthcare services, providing exceptional patient care and support to our patients and their families.Key...

  • Medical Director Psychiatrist Position in California

    2 weeks ago

    Eureka, California, United States CHG Healthcare Full time

    About the OpportunityYou will have the opportunity to work in a spectacular area, situated on California's second-largest natural bay, with a year-round mild climate that allows for outdoor activities and breathtaking views of the Pacific Ocean and Redwood Forests.This community offers a wide range of amenities, including art, fine dining, shopping, culture...

  • Travel Occupational Therapist Position

    1 month ago

    Eureka, California, United States Sharp Nursing Medical Staffing Full time

    Job Title: Travel Occupational TherapistSharp Nursing Medical Staffing is seeking a skilled Occupational Therapist for a travel job in Eureka, California.Job Details:Specialty: Occupational TherapistDiscipline: TherapyDuration: 13 weeksShift: DaysEmployment Type: TravelOur client is currently seeking a travel Therapy OT in Eureka, California for 5x8 Days...

  • Patient Coordinator

    1 week ago

    Eureka, California, United States LHH Recruitment Solutions Full time

    Job SummaryLHH Recruitment Solutions is seeking a highly skilled and patient-focused Patient Coordinator to join our team in Eureka, CA.As a Patient Coordinator, you will be responsible for providing exceptional support to our healthcare providers and patients through various channels, addressing inquiries related to eligibility, primary care physician...

  • Travel CT Technologist Position

    1 week ago

    Eureka, California, United States Epic Travel Staffing Allied Full time

    Job DetailsEpic Travel Staffing Allied is seeking a travel CT Technologist for a 13-week assignment in Eureka, California.Specialty: CT TechnologistDiscipline: Allied Health ProfessionalShift: 10 hours, nightsEmployment Type: TravelRequirements:2 Years ExperienceBLSARRT AdvancedMust be certified with operator requirements of specific equipmentOther...

  • Court and Community Schools Site Supervisor

    5 days ago

    Eureka, California, United States Humboldt County Office of Education Full time

    Job SummaryThe Court and Community Schools Site Supervisor plays a crucial role in supporting the coordination and administration of instructional programs' staff and students. This position is responsible for assisting with the planning, coordination, and implementation of grant-funded programs and interagency programs targeted for at-risk youth in Humboldt...

  • Hematology/Oncology Care Coordinator

    2 months ago

    Eureka, California, United States Provider Solutions & Development Full time

    About the RoleProvider Solutions & Development is seeking a skilled Nurse Practitioner or Physician Assistant to join our team in a collaborative practice model with a medical oncologist. As a Care Coordinator, you will play a vital role in coordinating care for a panel of complex patients in northern California.Key ResponsibilitiesCoordinate patient care in...

  • Occupational Therapist Travel Position

    4 weeks ago

    Eureka, California, United States Sharp Nursing Medical Staffing Full time

    Job Title: Travel Occupational TherapistSharp Nursing Medical Staffing is seeking a skilled Occupational Therapist for a travel job in California.Job DetailsSpecialty: Occupational TherapistDiscipline: TherapyDuration: 13 weeksShift: DaysEmployment Type: TravelOur client is currently seeking a travel Therapy OT in California for 5x8 Days shifts. The ideal...

  • Child Support Assistant III Position

    5 days ago

    Eureka, California, United States Humboldt County, CA Full time

    Job SummaryWe are seeking a highly skilled Child Support Assistant III to join our team at Humboldt County. As a key member of our Child Support Services department, you will play a vital role in securing current and delinquent child support payments.Key ResponsibilitiesApply Federal, State, and local codes, procedures, and rules to assist Child Support...