Senior Accounts Payable Manager
6 days ago
The Senior Accounts Payable Manager is responsible for overseeing the daily operations of the Accounts Payable function, ensuring accurate and timely processing of all payables, while managing vendor payment relationships and optimizing processes.
Key Responsibilities:- Maintain a documented system of accounting policies and procedures
- Implement internal controls over payable transactions to minimize risk
- Oversee the production of financial operations reports related to payables, ensuring compliance with generally accepted accounting principles (GAAP)
- Drive efficiency and optimize processes by transforming the payables function into scalable, repeatable workflows
- Create, manage, monitor, and deliver key performance indicators (KPIs) related to Accounts Payable to leadership
- Build partnerships with key business units to ensure transparency and drive operational excellence in payables processing
- Ensure compliance with internal controls and accounting policies by maintaining and improving systems, processes, and data accuracy
- Provide comprehensive financial updates to senior management by evaluating, analyzing, and reporting on payables and cash flow trends
- Collaborate closely with the FP&A team on cash flow forecasting and support the Accounting team during month-end and quarter-end close processes
- Recruit, select, onboard, and implement comprehensive training programs for the Accounts Payable team
- Effectively manage and mentor Accounts Payable staff, providing coaching and guidance to drive team performance and development
- Support the annual budgeting process by analyzing and consolidating payables data, making recommendations by comparing actual results with forecasts and budgets
- Work with external auditors, providing necessary information for the annual audit
- Provide feedback on vendor relationships to optimize payment terms and ensure accurate processing of invoices and payments
- Ensure compliance with international, federal, state, and local regulations by staying updated on existing and new legislation, enforcing adherence, and advising management on required actions
- Bachelor's degree in Business, Accounting, Finance, or a related field; or extensive experience in financial operations (Accounts Payable, Accounts Receivable or Billing)
- Minimum 7+ years of experience in a hands-on financial operations management role
- Strong understanding of the procure-to-pay process and vendor management
- Proven experience using and maintaining financial systems/applications, preferably with NetSuite
- Proficiency in MS Office Suite, particularly Excel
- Excellent analytical, problem-solving, and organizational skills
- Strong verbal and written communication skills, with the ability to collaborate effectively across departments and communicate with senior leadership
- High degree of accuracy and attention to detail, with a focus on delivering results and meeting deadlines
- Functional Expertise: Thorough understanding of the skills and knowledge relevant to the function
- Communication: Tailors communication to diverse audiences and communicates equally effectively at varied organizational levels
- Customer Experience: Searches for ways to add value to the customer and develops services and options to support ongoing customer relationships
- Data Reporting & Analysis: Establishes adequate data gathering and analysis policies and procedures
- Financial Management: Understands and applies advanced financial knowledge and makes recommendations to the business on how to improve financial management policies, procedures, and standard processes
- Managing Programs and Projects: Organizes and executes multiple projects/tasks and adapts to situational variables and unexpected changes in circumstances
- Process Excellence: Ensures standardization is applied to all processes and proactively identifies process improvement opportunities
- Self-Awareness: Maintains a focus on key priorities and deliverables and uses challenges and new situations as an opportunity to learn and improve
- Authentic Listening: Actively listens and learns from others and demonstrates patience and consideration for others' concerns or frustrations
- Emotional Intelligence: Visible, approachable, and accessible, and encourages input and participation from colleagues to solve problems and innovate
- Foresight: Evaluates and measures current processes and works with a view of the future, prioritizing work in line with organizational objectives
- Commitment to the Growth of People: Seeks opportunities to develop professional skills and knowledge and encourages team to do so
- Conceptualization: Translates major new directives into individual performance expectations and explains and convinces others of the need for adaptation and change of policies, structures, and methods
- Courage: Is comfortable facing issues with team members quickly and directly and takes personal risks regularly
- Role Model of REAL Values: Consistently reflects the REAL values and inspires team to live and work by these values
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