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Legal Office Receptionist

2 months ago

Towson, United States Grafton Firm, LLC Full time
Job Overview

Are you an organized individual who thrives in a dynamic environment? We are looking for a professional receptionist to represent our legal practice. In this position, you will be responsible for greeting clients, managing phone and email communications, overseeing mail processing, scheduling appointments, handling payments, and supporting various administrative tasks as required.

The ideal candidate should possess strong attention to detail, be proactive, and maintain a positive demeanor. Excellent communication skills and a solid work ethic are essential. If you are interested in a rewarding position within a collaborative team, we encourage you to consider this opportunity.

Compensation:

$15 - $17 hourly

Key Responsibilities:
  • Greet clients and visitors warmly, ensuring a professional atmosphere.
  • Manage incoming and outgoing communications effectively (phone, text, and email).
  • Coordinate with team members regarding client arrivals, delays, or rescheduling needs.
  • Organize, scan, and archive documents received from clients.
  • Maintain and update the client database with relevant information from interactions.
  • Oversee the processing of mail, both incoming and outgoing.
  • Prepare and manage supplies for client meetings and mailings.
Qualifications:
  • Self-motivated - capable of prioritizing tasks and working independently.
  • Detail-oriented - adept at reviewing information to ensure accuracy.
  • Organizational skills - able to maintain a tidy and efficient workspace.
  • Client-friendly - comfortable engaging with clients both in person and over the phone.
  • Proficient in computer skills - familiar with basic computer operations and the MS Office Suite, with the ability to learn new software quickly.
  • Strong work ethic - reliable, trustworthy, and dedicated to responsibilities.

This position requires in-person attendance during standard business hours, with a full-time commitment expected.

About Grafton Firm, LLC

Who We Are:

We are a dedicated, family-oriented legal practice focused on assisting families in safeguarding their assets. Our services include debt relief through bankruptcy and debt settlement, as well as wealth preservation through wills, trusts, and estate planning. Our mission is to provide exceptional legal support to everyday families.