Shipping Logistics Coordinator

1 week ago

Rochester, New York, United States Syntec Optics Full time
Job Summary

As a Shipping Coordinator at Syntec Optics, you will be responsible for overseeing all shipping and receiving activities, ensuring the efficient management of finished goods, customer overrun inventory, and packaging supplies. This role requires strong organizational skills, attention to detail, and the ability to work independently with minimal supervision.

Key Responsibilities
  • Forward daily customer shipping transactions and incoming packing lists to Accounting on a timely basis.
  • Verify quantities produced and/or plated to satisfy customer order quantities, and advise Expeditor if the quantity produced does not meet the order quantity.
  • Determine proper packaging to ship parts to and from outside services, following work instructions, and ship to customers without damage.
  • Review UPS, Federal Express, and Local Delivery Service statements to help control shipping expenses.
  • Pull product ahead of ship date to eliminate surprises on the day the parts are to be shipped.
  • Review purchase orders for outside services and packing materials to ensure they are properly closed.
  • Adjust overruns into inventory in a timely manner.
  • Ensure the accuracy of overrun and finished goods inventory.
  • Verify information and quantities for non-stock or special order items.
  • Accountable for proper shipping of all items, including proper containers, correct count, appropriate packing slip/invoice, and all other associated paperwork.
  • Receive product, verify quantity in ERP system, and notify Purchasing of any discrepancies.
  • Maintain a clean, organized Shipping/Receiving area.
  • Work with Customer Service on daily shipping requirements.
Additional Responsibilities
  • May work on special projects and various related assignments.
  • May be required to work in various areas of operations when necessary, assist accounting with cycle counting and year-end inventory when necessary.
  • May be required to compile various reports and data tracking.
Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, and/or hear. Employee must be able to stand for long periods of time. The employee must also occasionally lift and/or move up to 50 pounds. Employee must have the ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists. The noise level in the work environment may range from moderate to loud.

Education, Skills, and Experience
  • High school diploma or GED required.
  • Minimum two years experience in Shipping/Receiving.
  • Ability to use Excel, Word, and PowerPoint.
  • Ability to use Microsoft Outlook to communicate with customers, vendors, and inter-office staff on a regular basis.
  • Familiar with custom software programs for freight vendors; UPS, Fed-Ex, ETC.
  • Basic arithmetic skills and attention to details are required.
  • Ability to handle multiple priorities.
  • Good communication skills.
  • Work independently with minimal supervision.

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