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Home-based Scheduling Coordinator

2 months ago

Miami, United States Elev8 Events Full time
{"title": "Home-based Scheduling Assistant", "description": "Job Title: Home-based Scheduling Assistant

Company: Elev8 Events

Location: Remote

About Elev8 Events:

Elev8 Events is a dynamic and innovative travel agency that specializes in curating unforgettable experiences around the globe. Our mission is to elevate travel to new heights by offering tailored itineraries and seamless arrangements that exceed our clients\u2019 expectations.

We\u2019re seeking a detail-oriented and proactive Home-based Scheduling Assistant to join our team. As a key member of our team, you\u2019ll play a pivotal role in coordinating travel itineraries, managing appointments, and ensuring smooth communication between clients, vendors, and internal teams.

Key Responsibilities:
  1. Travel Itinerary Management: Collaborate with our travel advisors to create detailed itineraries for clients, including flights, accommodations, activities, and transportation.
  2. Appointment Scheduling: Coordinate appointments, meetings, and consultations with clients, vendors, and partners, ensuring optimal timing and efficiency.
  3. Client Communication: Serve as a primary point of contact for clients, providing timely updates, answering inquiries, and addressing concerns related to scheduling and itinerary details.
  4. Vendor Coordination: Liaise with hotels, airlines, tour operators, and other vendors to confirm bookings, resolve scheduling conflicts, and ensure all arrangements align with client preferences.
  5. Calendar Management: Maintain accurate calendars for travel advisors and executives, scheduling appointments, meetings, and travel arrangements as needed.
  6. Documentation and Record-Keeping: Organize and maintain comprehensive records of travel itineraries, appointments, and communications, ensuring accessibility and confidentiality as required.
  7. Problem Solving: Identify and resolve scheduling conflicts, logistical challenges, and other issues that may arise, demonstrating resourcefulness and a proactive approach to problem-solving.

Qualifications:

  • Previous experience in a scheduling, administrative, or customer service role, preferably in the travel or hospitality industry.
  • Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
  • Strong communication skills, both written and verbal, with a customer-centric approach to client interactions.
  • Proficiency in calendar management software, Microsoft Office Suite, and other relevant tools and platforms.
  • Flexibility and adaptability in a fast-paced and dynamic work environment, with a positive attitude and a willingness to learn.
  • A passion for travel and a commitment to delivering exceptional service and experiences to our clients.

Benefits:

  • Competitive pay and benefits package.
  • Opportunities for professional growth and development within a rapidly expanding company.
  • Access to exclusive travel perks and discounts.
  • A supportive and collaborative work environment with a focus on work-life balance.

At Elev8 Events, we\u2019re dedicated to providing our clients with unforgettable experiences. If you\u2019re a detail-oriented and proactive individual with a passion for travel, we encourage you to apply for this exciting opportunity.

", "lang_code": "en"}