Strategic Operations Coordinator

5 days ago


San Antonio, Texas, United States Vip Staffing - zrtech Full time
Job Overview

VIP Staffing is a leading regional staffing company seeking an exceptional Strategic Operations Coordinator to fill a vital role in our organization.

The successful candidate will provide comprehensive administrative support to our Executive Vice President, ensuring seamless execution of professional and personal tasks.

This is a unique opportunity for a highly organized and detail-oriented individual to make a significant impact on the success of our family office.

Key Responsibilities
  1. Administrative Support:
  • Manage the EVP's calendar, scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the EVP.
  • Handle incoming and outgoing communications, including phone calls, emails, and letters.
Meeting Coordination:
  • Organize and coordinate meetings, preparing agendas, meeting materials, and taking minutes.
  • Ensure timely follow-up on action items and maintain records of meeting outcomes.
Travel and Expense Management:
  • Arrange and coordinate travel itineraries, accommodations, and logistics for the CEO and EVP.
  • Prepare and submit expense reports and ensure timely reimbursement.
Information Management:
  • Maintain confidential files and records, ensuring they are organized and up-to-date.
  • Conduct research and compile data to support decision-making processes.
Stakeholder Liaison:
  • Act as a liaison between the CEO/EVP and internal/external stakeholders, including family members, board members, executives, clients, and partners.
  • Facilitate effective communication and maintain positive relationships on behalf of the CEO & EVP.
Project Management:
  • Assist with the planning and execution of special projects and initiatives as assigned by the EVP.
  • Monitor project timelines, deliverables, and ensure successful completion.
Office Management:
  • Coordinate with other administrative staff to ensure consistent and efficient office practices.
Event Planning:
  • Plan and coordinate corporate events and executive meetings.
  • Handle logistics, vendor negotiations, and on-site support for events.
Confidentiality and Discretion:
  • Handle sensitive and confidential information with the highest level of discretion and professionalism.
  • Ensure the EVP's privacy and maintain trustworthiness in all dealings.
Executive and Personal Support:
  • Provide personal assistance to the EVP, including managing personal appointments, family-related tasks, and household matters.
  • Anticipate the needs of the EVP and proactively address them to ensure efficient operations.

We offer a competitive salary range of $60,000 - $80,000 per year, commensurate with experience. If you are a highly motivated and organized individual with excellent communication skills, please submit your application.



  • San Antonio, Texas, United States Strategic Resources, Inc. Full time

    Job Overview:Strategic Resources, Inc. is seeking a highly experienced Assistant Program Manager to lead a team of Family Advocacy Support Service Assistants (FSSAs). The successful candidate will be responsible for coordinating schedules, providing logistical support, performing administrative functions, and maintaining calendars, training certificates, and...


  • San Antonio, Texas, United States Cuisine Solutions Full time

    The ideal candidate for the Strategic Production Operations Manager role at Cuisine Solutions is a seasoned professional with 5 years of experience in supply chain, program management, production planning, purchasing or closely related fields. They should have a deep understanding of general procurement and manufacturing workflows.Key...


  • San Antonio, Texas, United States ISHPI Information Technology Full time

    ISHPI Information Technology is a leading provider of cybersecurity support and consulting services to federal agencies and the Department of Defense. As a recognized industry leader, we specialize in developing and performing cybersecurity engineering and operations processes to ensure systems and services achieve adequate levels of compliance and...


  • San Antonio, Texas, United States Swoon Full time

    Job OverviewSwoon, a leading staffing solutions provider to over 80 Fortune 500 clients, seeks an experienced Strategic Operations Leader to drive project success. This role is ideal for individuals who excel in data analysis, project planning, and stakeholder communication.ResponsibilitiesConduct thorough research on project requirements, data, and history...


  • San Antonio, Texas, United States Strategic Staffing Solutions Full time

    Business Operations AssistantWe are seeking a highly organized and detail-oriented Business Operations Assistant to support the team at Strategic Staffing Solutions. Estimated salary: $40,000 - $50,000 per year.Responsibilities:Execute quality control checklists on the team's work productsInput information from various sources into a databaseMeet...


  • San Antonio, Texas, United States Creative Financial Staffing Full time

    About the RoleWe are seeking a highly skilled Strategic Financial Operations Manager to join our team at Creative Financial Staffing. This is an exceptional opportunity for a seasoned professional to lead the charge in shaping the financial landscape of a dynamic and rapidly growing organization.Key ResponsibilitiesOversee the accounting department's...


  • San Antonio, Texas, United States Kinetic Staffing Full time

    Job Title: Chief Operating OfficerWe are seeking a highly experienced and skilled Chief Operating Officer to join our team at Kinetic Staffing. This is a fantastic opportunity for someone with extensive experience in business operations, strategic leadership, and organizational efficiency.Key Responsibilities:Develop and manage department budgets to ensure...


  • San Antonio, Texas, United States Decypher Full time

    Decypher is a leading provider of professional, technology, and management solutions and services. We operate globally to deliver our services to Federal, Commercial, Local and State clients. Our employees are valued assets and play a crucial role in the success of Decypher and our clients.We offer competitive compensation and benefits to attract and retain...


  • San Antonio, Texas, United States Sekon Full time

    **Job Title:** Strategic Operations AnalystWe are seeking a highly skilled Strategic Operations Analyst to join our team at Sekon, supporting the Defense Health Agency (DHA) in San Antonio, TX. As a key member of our team, you will play a critical role in ensuring the efficient operation of IT systems and providing exceptional support to end users.**About...


  • San Antonio, Texas, United States Disability Solutions Full time

    Disability Solutions is seeking a highly organized and detail-oriented Clinical Quality Operations Coordinator to join our team. In this role, you will provide critical support to our clinical quality operations and ensure the smooth operation of our quality management systems.Your responsibilities will include:Coordinating meetings and audits with provider...


  • San Antonio, Texas, United States Strategic Staffing Solutions Full time

    Job Overview">This role oversees DTCC processes for clearing, settlement, and reconciliation ensuring compliance with relevant regulations. ">Key Responsibilities">">Manage DTCC processes for clearing, settlement, and reconciliation.">Evaluate trade verification, discrepancy resolution, and risk mitigation strategies.">Produce reports and audit trails on...


  • San Antonio, Texas, United States Strategic Employment Partners (SEP) Full time

    Drive Business Growth with Strategic Project ManagementA legacy company founded in the early 1900s seeks a skilled Senior Construction Operations Manager to lead their team. With expertise in commercial building construction, you'll contribute to iconic projects in your region.About the Role:Oversee complex projects from inception to completion, ensuring...

  • Operations Director

    4 weeks ago


    San Antonio, Texas, United States FIS - Fidelity Information Services Full time

    FIS - Operations Director OpportunityWe are seeking a skilled and experienced Operations Director to join our team at Fidelity Information Services (FIS). This is an exciting opportunity for a strategic leader to oversee the daily operations of processing functions and maintenance of processing infrastructure.Key Responsibilities:Managing daily operations of...


  • San Antonio, Texas, United States University Health Full time

    University Health seeks a seasoned Senior Executive Assistant to provide expert administrative support and office management assistance for our senior staff members.Job Summary:Provide skilled and efficient administrative support and office management assistance for one or more senior members of the Executive Staff.Assure the prompt performance of duties,...


  • San Antonio, Texas, United States Northwest Vista College Full time

    Join Our Team We are seeking a highly skilled Strategic Communications Coordinator to join our team at Northwest Vista College. As a key member of the Marketing and Communications Department, you will play a crucial role in improving the public image of our college.About the RoleAs a Strategic Communications Coordinator, you will be responsible for creating...


  • San Antonio, Texas, United States Peraton Full time

    We are looking for a Strategic Cyber Liaison to act as a technical liaison on behalf of the Program Office and USCYBERCOM Operations Directorate. This individual will work closely with capability SMEs, capability developers, testers, planning teams, operations support staff, and operating units during planning and operations.The successful candidate will...


  • San Antonio, Texas, United States Dalkia Energy Solutions, LLC Full time

    Job Summary: Dalkia Energy Solutions, LLC seeks a highly skilled Operations Coordinator to coordinate and dispatch field service technicians to various locations in San Antonio, Texas. This is a full-time, hourly position with opportunities for advancement within the company.As an Operations Coordinator, you will be responsible for receiving and prioritizing...

  • Strategic HR Leader

    3 weeks ago


    San Antonio, Texas, United States Z&A Recruiting Full time

    Experience the difference at Z&A Recruiting, where you can grow your career in a dynamic and supportive environment.We are seeking an experienced Human Resources Manager to lead our HR team and contribute to the company's success.About this role:You will oversee the daily operations of the human resources department, ensuring compliance with...


  • San Antonio, Texas, United States EmploYou, LLC Full time

    EmploYou, LLC is seeking an exceptional Strategic Fundraising Leader to enhance its future capacity by overseeing and implementing all fundraising efforts.About the RoleThe Strategic Fundraising Leader will be responsible for setting goals and budgets for fundraising activities, identifying additional funding opportunities, and building relationships with...


  • San Antonio, Texas, United States Finlays Full time

    Key ResponsibilitiesThe Operations Coordinator will be responsible for planning and scheduling production work orders to meet customer delivery dates. This includes developing, maintaining, and optimizing the master production schedule to ensure timely and efficient production.You will work closely with cross-functional teams to ensure seamless communication...