Strategic Operations Coordinator
5 days ago
VIP Staffing is a leading regional staffing company seeking an exceptional Strategic Operations Coordinator to fill a vital role in our organization.
The successful candidate will provide comprehensive administrative support to our Executive Vice President, ensuring seamless execution of professional and personal tasks.
This is a unique opportunity for a highly organized and detail-oriented individual to make a significant impact on the success of our family office.
Key Responsibilities- Administrative Support:
- Manage the EVP's calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the EVP.
- Handle incoming and outgoing communications, including phone calls, emails, and letters.
- Organize and coordinate meetings, preparing agendas, meeting materials, and taking minutes.
- Ensure timely follow-up on action items and maintain records of meeting outcomes.
- Arrange and coordinate travel itineraries, accommodations, and logistics for the CEO and EVP.
- Prepare and submit expense reports and ensure timely reimbursement.
- Maintain confidential files and records, ensuring they are organized and up-to-date.
- Conduct research and compile data to support decision-making processes.
- Act as a liaison between the CEO/EVP and internal/external stakeholders, including family members, board members, executives, clients, and partners.
- Facilitate effective communication and maintain positive relationships on behalf of the CEO & EVP.
- Assist with the planning and execution of special projects and initiatives as assigned by the EVP.
- Monitor project timelines, deliverables, and ensure successful completion.
- Coordinate with other administrative staff to ensure consistent and efficient office practices.
- Plan and coordinate corporate events and executive meetings.
- Handle logistics, vendor negotiations, and on-site support for events.
- Handle sensitive and confidential information with the highest level of discretion and professionalism.
- Ensure the EVP's privacy and maintain trustworthiness in all dealings.
- Provide personal assistance to the EVP, including managing personal appointments, family-related tasks, and household matters.
- Anticipate the needs of the EVP and proactively address them to ensure efficient operations.
We offer a competitive salary range of $60,000 - $80,000 per year, commensurate with experience. If you are a highly motivated and organized individual with excellent communication skills, please submit your application.
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