Maintenance Parts Coordinator

4 weeks ago


Tulsa, Oklahoma, United States Vail School District Full time
Maintenance Parts Clerk Job Description

At Vail School District, we are seeking a highly organized and detail-oriented Maintenance Parts Clerk to join our team.

Key Responsibilities:

  • Receive, audit, and maintain parts and materials for the Maintenance & Operations department.
  • Maintain accurate records of daily deliveries and pickups.
  • Distribute parts and materials to staff as needed and ensure timely stocking and posting of orders.
  • Track and maintain inventory of parts transferred to the repair area.
  • Maintain accurate inventory of shop parts and store them appropriately in designated areas.
  • Assist in tracking, receiving, storing, and returning warranty parts in a timely manner.
  • Maintain accurate inventory of shop tools and equipment and participate in annual physical inventory.
  • Assist in checking out tools to maintenance department staff and check them in upon return.
  • Keep a daily log of tools checked out/in.
  • Maintain written records of hazardous waste disposal.
  • Act as a receptionist for the shop.
  • Assist technicians with ordering parts, materials, and supplies.
  • Monitor ordered parts and process incoming parts.
  • Help maintain a clean and safe work environment by disposing of trash, sweeping the area, and maintaining organization.
  • Conduct regular visual inspections to ensure tools are stored properly and equipment is functioning safely.
  • Report any damaged or lost tools and equipment to the appropriate person.
  • Ensure supplies and parts needed are stocked and readily available.
  • Prepare quotes for parts, supplies, materials, and equipment.
  • Assist in coordinating pick up or delivery of parts and materials from vendors.
  • Generate weekly/monthly reports as assigned.

Requirements:

  • High school diploma or general education degree (GED).
  • Minimum 12 months related experience.
  • Demonstrated proficiency using computer software (Excel, Google Docs, Word).
  • Valid Arizona driver license and proof of automobile insurance.

Working Environment:

The Maintenance Parts Clerk will work in a fast-paced environment with frequent exposure to toxic or caustic chemicals, fumes, and airborne particles. The noise level is usually moderately high and occasionally very high.


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