Project Coordinator

4 days ago

Irving, Texas, United States Kleinfelder Full time
Project Administrator

Kleinfelder is seeking a highly skilled and organized Project Administrator to join our team in Dallas, Texas. As a key member of our project management team, you will be responsible for providing administrative support to project managers and their teams, ensuring the smooth operation of daily project functions.

Responsibilities:
  • Provide administrative support to project managers and their teams, including managing schedules, arranging assignments, and gathering necessary resources.
  • Communicate progress to team members and ensure timely completion of tasks.
  • Assist with financial analysis and provide recommendations to project managers and area managers to increase profitability.
  • Prepare cost proposals in Kleinfelder and client formats.
  • Support project managers in contract management, project setup, financial performance, and progress, invoice review and management, document control, client meetings, and interaction with the AR Collections Specialist team.
  • Develop and maintain periodic status reports to keep management and/or clients informed on project progress.
  • Coordinate with Kleinfelder's project staff and contract department for initiation and completion of Prime/Sub agreements, Certificate of Insurance, subcontractor task orders, and Kleinfelder Master Service Agreements.
  • Prepare agreements, addendums, fee letters, confidentiality agreements, and financial reports.
  • Implement and monitor project document structure to ensure QA/QC compliance, logical tier creation, and coordination of project files through the administrative team.
  • Provide backup support to other administrative support staff, as needed.
Requirements:
  • Able to work effectively in a team environment and maintain a professional demeanor with coworkers, clients, vendors, and regulatory agencies.
  • Self-motivated with minimal supervision.
  • Dependable and able to keep required work schedules.
  • Able to manage time effectively.
  • Strong communication skills and intermediate knowledge of company products and operations.
  • A problem solver with the ability to find resolutions.
  • Detail-oriented with the ability to catch and correct one's own errors, as well as those of others when proofreading.
  • Professional with 4+ years of experience in planning/scheduling, cost control, and project administration using MS Project, Excel, Word, and Outlook.
  • Deltek experience and advanced skills in Excel and advanced spreadsheet functions preferred.
Education:
  • Associate degree from a two-year college in finance, business, or project management required.
  • Bachelor's degree in finance, accounting, business administration, or a similar field preferred.
Experience:
  • Ability to communicate effectively, orally and in writing.
  • Demonstrate team collaboration, communication, organization, and self-prioritization skills.
  • General understanding of accounting practices such as invoicing, billing, accounts receivables, accounts payable, and other project-related accounting principles.

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity.

We are proud to offer the following:

Benefits:
  • Kleinfelder offers an excellent compensation and benefits package, including medical, dental, vision, life insurance, 401(k) plan, and paid holidays.
Career Development:
  • We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths.
  • We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.
Equal Opportunity:
  • Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans.

Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee.

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