Project Management Coordinator

1 month ago

Los Angeles, California, United States Family Industries Full time
Job Title: Project Management Administrator

Family Industries is seeking a highly organized and detail-oriented Project Management Administrator to support our project management team.

Key Responsibilities:
  • Administrative Support:
    • Assist project managers in organizing and managing project tasks.
    • Maintain project documentation, including plans, schedules, and reports.
    • Prepare meeting agendas, take minutes, and follow up on action items.
  • Communication:
    • Serve as a point of contact for project team members and stakeholders.
    • Facilitate communication across departments to ensure project alignment.
    • Provide regular updates on project status to relevant parties.
  • Scheduling and Coordination:
    • Coordinate project meetings, including scheduling and logistics.
    • Track project timelines and ensure deadlines are met.
    • Assist in resource allocation and management.
  • Data Management:
    • Maintain project databases and ensure information is up to date.
    • Generate and analyze reports to track project progress and performance.
    • Assist in the preparation of project proposals and presentations.
  • Support Project Execution:
    • Assist in the development and implementation of project plans.
    • Monitor project budgets and expenditures.
    • Identify and resolve issues that may arise during project execution.
  • Accounts Payable and Financial Management:
    • Handle invoicing and follow-ups.
    • Manage accounts payable tasks, ensuring timely payments and accuracy.
    • Process COI insurance requests.
  • HR Onboarding:
    • Assist with onboarding new employees, including salary and event staff.
    • Ensure all HR documentation is complete and up to date.
  • Procurement and Ordering:
    • Take over all ordering and purchasing responsibilities.
    • Coordinate with suppliers and vendors to ensure timely delivery of materials.
    • Manage inventory and stock levels.
  • Project Management for Smaller Events:
    • Oversee and manage smaller events from inception to completion.
    • Develop terms and work-back schedules for projects.

Qualifications:

  • Proven experience in an administrative or project support role.
  • Intermediate to advanced computer skills including Mac OS, and Google Suite.
  • Familiarity with Google Work Space, , Pandadoc, and Printavo.
  • Familiarity with Adobe Photoshop and Adobe Illustrator is a plus.
  • Attention to detail and problem-solving abilities.
  • Ability to work independently and as part of a team.
  • Ability to take initiative and problem solve in a team environment with interaction of all levels company staff.
  • Excellent typing and communication ability, time management, and task prioritization skill.
  • Loves helping others and is an all-around empathetic person.
  • Team player who enjoys collaborating with others to accomplish goals.
  • Ability to quickly build rapport with employees and customers.
  • Enjoys a fast moving environment where things are always evolving.
  • HS Diploma or equivalent minimum required.

What We Offer:

  • Health & Dental (3 months and then brought onto our health/dental insurance).
  • 401K with 4% company match (after 6 months).
  • Paid time off accrued & national holidays off.
  • Opportunity to work in a creative & fun environment.

Family Industries is an equal opportunity employer and highly values diversity. People of color are strongly encouraged to apply. Employment decisions are based on merit, qualifications, and skills.

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