Executive Secretary

5 days ago

South Jordan, Utah, United States Creative Financial Staffing Full time

Job Title: Executive Secretary

Company Overview

We are a leading global manufacturing company with a strong presence in the industry. Our commitment to excellence and innovation drives us to grow rapidly, and we are seeking a highly motivated and organized Executive Secretary to join our team.

Schedule and Compensation

This is a full-time position working Monday through Friday, 8am-5pm, on site. The estimated salary for this role is $45,000 - $55,000 per year.

Responsibilities
  1. Front Desk Management:
  • Greet and welcome visitors in a professional and courteous manner.
  • Manage incoming calls, directing them to the appropriate departments or individuals.
  • Maintain a neat and organized reception area.
Administrative Support:
  • Assist in scheduling appointments and meetings.
  • Coordinate travel arrangements for executives and employees.
  • Prepare and distribute internal and external communications.
Document Management:
  • Organize and maintain physical and electronic filing systems.
  • Assist in the creation and editing of documents, presentations, and reports.
Facility Coordination:
  • Monitor and order office supplies as needed.
  • Coordinate with building management for maintenance and other facility-related issues.
Event Coordination:
  • Assist in the planning and execution of company events and meetings.
Visitor and Employee Support:
  • Provide support to employees with various administrative tasks.
  • Ensure a positive and professional experience for all visitors and employees.
Qualifications
  • High school diploma; additional qualifications in office administration or related field is a plus.
  • Proven experience as an executive secretary or front desk receptionist.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking abilities.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

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