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Program Site Supervisor

2 months ago

Newark, New Jersey, United States The Boys And Girls Club Of Newark Full time
Job Overview

Position Title: Site Coordinator / Supervisor

Department: Programs

Supervisor: Chief Operating Officer

Supervises: Youth Development Professionals, Program Specialists, Team Leads, and Membership Specialists

Compensation: $25-$27 per hour

Schedule: Monday - Friday, 11 am - 7 pm, including some weekends.

Classification: Exempt - Full Time with benefits (Vacation, Sick, Personal, Mental Health Days, access to retirement options, and more)


Organizational Mission

Established in 1938, the Boys & Girls Club of Newark (BGCN) is a non-profit entity dedicated to empowering youth to achieve academic excellence, foster good character and citizenship, and promote healthy lifestyles.


Role Summary and Key Responsibilities

The Site Coordinator / Supervisor is crucial in ensuring the effective execution, coordination, and oversight of all program activities. This role is responsible for fostering a secure, engaging, and enriching atmosphere for members during after-school hours and throughout summer sessions, adhering to our Trauma-Informed practices, policies, and procedures.


Primary Duties:

  • Collaborate with the Chief Operating Officer to maintain and enhance streamlined program processes.
  • Work across departments to ensure cohesive operations.
  • Create an environment that promotes the five essential elements for youth development: safety, positivity, enjoyment, supportive relationships, and recognition.
  • Oversee daily operations of after-school and summer programs, ensuring high-quality engagement.
  • Design and implement comprehensive programs that align with educational standards and support members' growth.
  • Manage program logistics, including scheduling, transportation, meals, and supply procurement.
  • Monitor program activities for safety and effectiveness, ensuring alignment with organizational goals.
  • Prepare monthly reports detailing activities, attendance, and participation for weekly review.
  • Communicate daily with supervisors regarding any personnel or member-related concerns.
  • Commit to regular BGCN / KIPP / Partnership meetings.
  • Adhere to New Jersey Child Care Licensing requirements and organizational policies.
  • Document all incidents and staffing issues as required.
  • Maintain cleanliness and organization of the external site.
  • Implement organizational policies to ensure program success.
  • Act as an Ambassador for the Boys & Girls Club Movement.
  • Maintain accurate payroll records for staff.
  • Perform additional duties as assigned.

Trauma-Informed Practices:

  • Integrate trauma-informed principles into all program aspects, prioritizing the safety of youth participants.
  • Implement strategies to avoid traumatization and promote a sense of agency among members.
  • Recognize signs of distress in youth and provide immediate, appropriate interventions.
  • Offer emotional support during challenging situations, helping youth develop resilience.
  • Respond to unacceptable behavior using positive discipline techniques.

Staff Management and Development:

  • Recruit, train, and supervise program staff, including instructors and volunteers.
  • Provide ongoing support and professional development for staff.
  • Conduct performance evaluations and implement improvement plans as necessary.
  • Foster an inclusive atmosphere where members feel valued and motivated.
  • Collaborate with educators and guardians to create personalized learning plans.
  • Ensure all membership staff fulfill their designated responsibilities.
  • Perform additional duties as assigned.

Community Engagement:

  • Build and maintain relationships with schools and community organizations to enhance program effectiveness.
  • Act as a liaison with external partners, advocating for program impact.
  • Participate in community events to promote organizational programs.
  • Perform additional duties as assigned.

Data Management and Reporting:

  • Collect and maintain accurate records of program attendance and outcomes.
  • Prepare reports on program activities and challenges for leadership and stakeholders.
  • Perform additional duties as assigned.

Budget Oversight:

  • Assist in developing and managing program budgets effectively.
  • Monitor expenditures to ensure alignment with budgetary constraints.
  • Perform additional duties as assigned.

Qualifications:

  • Bachelor's degree in education, social work, youth development, or a related field (Master's preferred).
  • Minimum of 4 years of experience in program management or youth development.
  • Strong leadership and interpersonal skills.
  • Excellent communication and collaboration abilities.
  • Knowledge of youth development best practices.
  • Experience working with diverse communities.
  • Proficiency in Microsoft Office Suite and data management software.
  • Ability to pass background checks and meet regulatory requirements.
  • Maturity and patience in working with children.
  • Proven leadership experience of over 4 years.
  • CPR Certification/First Aid preferred.
  • Covid vaccination required.
  • Willingness to travel as necessary.

*BGCN is an equal opportunity employer, providing employment opportunities without regard to race, color, religion, sex, national origin, age, disability, or genetics. This policy applies to all employment terms and conditions.