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Executive Administrative Support Specialist

3 weeks ago

Huntsville, Alabama, United States Chipton Ross Inc. Full time
About the Role

Chipton-Ross is seeking a highly skilled Executive Administrator level 4 to support our Missile Defense Program team in Huntsville, AL.

This role will require frequent interaction with internal and external contacts, customers, suppliers, and representatives of professional organizations and public agencies. The ideal candidate will possess excellent diplomacy and judgment skills to resolve conflicting needs and handle sensitive information discreetly.

Key Responsibilities:

  • Providing executive-level administrative support to the Missile Defense Senior Director and General Manager
  • Maintaining an inventory of supplies with ordering authority and potentially delegated buyer authority
  • Assisting in analyzing and establishing plans to meet key project objectives and identifying issues
  • Monitoring and managing critical department and project information, schedules, and deadlines
  • Effectively communicating with all levels of management and individual contributors

Requirements:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams/WebEx
  • Minimum 5+ years' experience as a Senior Executive Administrative Assistant
  • Prior Aerospace & Defense Industry experience
  • Knowledge of Oracle MRP & Sharepoint
  • Strong organizational skills, attention to detail, and ability to multi-task
  • Demonstrated maturity and confidentiality when handling sensitive information
  • Ability to maintain sensitive documents/files for leaders

Education and Experience:

  • High School Diploma or equivalent with minimum 8 years' experience or 2-year post-secondary/AA Degree and 4 years' experience
  • Educational accreditation is required

Benefits:

The successful candidate can expect a competitive salary, paid time off, and opportunities for growth and development within our award-winning engineering and construction company.

About Us:

We value commitment, excellence, and integrity, and have built our reputation working in a broad array of public and private sectors. Our company culture prioritizes teamwork, innovation, and customer satisfaction.