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Administrative Coordinator

2 months ago

Paoli, Pennsylvania, United States Collage Rehabilitation Partners Full time
{"title": "Administrative Assistant", "description": "Overview

Collage Rehabilitation Partners is a dynamic company committed to providing exceptional neurological rehabilitation to adults with brain injury. We are seeking a Full-Time Administrative Assistant to join our outstanding team in our corporate office in Paoli, PA.

The successful candidate will work closely with the Human Resources Department, providing administrative support and handling a variety of responsibilities, including maintaining personnel files, collecting and tracking employment records, and communicating HR-related information within the organization.

Responsibilities
  • Respond to external inquiries and requests for personnel information, serving as a resource person for staff questions and requests.
  • Audit, organize, and update personnel files to ensure accuracy and compliance with insurance, licensing, and accreditation standards.
  • Track personnel file documents and proactively contact employees to obtain necessary forms, licenses, and certifications.
  • Administer pre-employment contingencies and handle the onboarding process for new hires.
  • Support new hire orientation and assist staff with integrating into their employment experience.
  • Assist with job applicant processing, including phone screenings, job postings, and reference checks.
  • Organize and process new-hire/intern paperwork and create employee files for programs.
  • Assist with HR projects and employee appreciation and retention initiatives.
  • Complete HRIS system maintenance tasks and updates.
  • Participate in HR team meetings and updates.
Qualifications
  • A high school diploma is required; an associate's degree is preferred.
  • Experience with Microsoft Office and Google productivity suites is required.
  • Familiarity with database maintenance, employment regulations, recordkeeping, and HR practices is a plus.
  • Excellent planning, organizing, time management, and communication skills are necessary.

Collage Rehabilitation Partners is an Equal Opportunity Employer.", "lang_code": "en-US"}