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Healthcare Activation Coordinator

2 months ago

Los Angeles, California, United States Blue Zones Health Full time

Job Title: Healthcare Activation Coordinator

Position Overview: We are seeking a highly organized and proactive individual to join our team as a Healthcare Activation Coordinator. This role is essential for providing comprehensive administrative support to our executive leadership within the dynamic healthcare industry. The successful candidate will play a pivotal role in ensuring seamless daily operations and facilitating various administrative tasks critical to our organization's success.

Key Responsibilities:

  • Calendar Oversight: Diligently manage executive schedules, coordinating meetings, appointments, and conference calls while prioritizing overlapping commitments and providing timely notifications.
  • Travel Management: Arrange thorough travel logistics, including flights, accommodations, and local transportation, ensuring cost-effectiveness and alignment with executive preferences.
  • Communication Facilitation: Serve as the primary point of contact for both internal and external stakeholders, effectively managing and directing communications such as calls and emails.
  • Meeting Coordination: Prepare and oversee agendas, materials, and presentations for executive meetings, ensuring all logistical details are handled, including venue setup, catering, and technology requirements.
  • Document Organization: Systematically record and manage both electronic and physical documents to ensure accuracy, confidentiality, and easy retrieval.
  • Administrative Assistance: Perform a variety of administrative functions, including drafting correspondence, managing expenses, processing invoices, and supporting executives with special projects.
  • Data Management: Conduct research, data collection, and analysis to support executive decision-making and strategic initiatives.
  • Relationship Development: Build and maintain strong relationships with internal teams, external partners, vendors, and stakeholders to foster effective communication and collaboration.
  • Confidential Information Handling: Manage sensitive information with the highest level of discretion, adhering to privacy regulations and organizational policies.
  • Process Improvement: Identify and resolve inefficiencies in administrative processes, proposing enhancements to boost productivity and streamline operations.

Qualifications:

  • A Bachelor's degree in Business Administration, Healthcare Administration, or a related discipline is preferred.
  • Previous experience in an Executive Assistant or similar capacity, particularly within a healthcare or medical setting.
  • Proficient in Microsoft Office Suite and familiar with document management systems.
  • Outstanding organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Excellent communication and interpersonal skills, maintaining a professional demeanor in all interactions.
  • Attention to detail and a commitment to accuracy in all responsibilities.
  • A trustworthy individual capable of managing confidential information with integrity.
  • Adaptable and flexible to meet evolving demands and tight deadlines.
  • Knowledge of healthcare regulations and compliance is advantageous.

Location: This position is remote, with occasional travel requirements.