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Financial Operations Specialist

2 months ago

New York, New York, United States Luxury Brand Full time
Job Overview

We are looking for a dedicated and detail-focused Financial Operations Specialist to enhance our finance department. This position encompasses various functions within Accounting, Financial Analysis, and Accounts Payable, providing a robust foundation for a successful career in finance.

Key Responsibilities:

  • Financial Transactions: Accurately recording daily financial activities, including purchases, sales, receipts, and payments using accounting software or spreadsheets.
  • Accounts Receivable/Payable: Managing accounts receivable and payable processes, which include generating invoices, monitoring payments, and ensuring timely collections and disbursements to suppliers.
  • Bank Reconciliation: Reconciling bank statements with the general ledger to confirm accuracy and address any discrepancies.
  • General Ledger Maintenance: Assisting in the preparation of financial statements by maintaining and reconciling balance sheet and general ledger accounts.
  • Journal Entries: Posting journal entries for accrued and prepaid expenses, as well as revenue recognition based on supporting documentation and management directives.
  • Financial Reporting: Aiding in the preparation of various financial reports, including monthly, quarterly, and annual statements, along with ad-hoc reports for management review.
  • Auditing Support: Providing necessary support during audits by preparing schedules, documentation, and transaction explanations as required by auditors.
  • Tax Preparation: Assisting with tax compliance and filings, ensuring adherence to local, state, and federal tax regulations, including the preparation of tax returns and supporting documentation.
  • Compliance: Ensuring adherence to accounting policies, procedures, and regulatory requirements.
  • Data Analysis: Analyzing financial data to identify trends, discrepancies, and opportunities for process enhancements.
  • Software and Systems: Effectively utilizing accounting software and enterprise resource planning (ERP) systems to perform duties and generate reports.
  • Communication: Collaborating with various departments and stakeholders to gather information, resolve issues, and provide necessary support.
  • Professional Development: Keeping abreast of accounting principles, practices, and regulations through continuous professional development and training.
  • Administrative Support: Offering general administrative assistance to the accounting department, including document filing, record maintenance, and responding to inquiries.

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration with a focus on Accounting, or a related field.
  • Strong understanding of fundamental accounting principles, financial reporting, and accounting processes.
  • Proficiency in accounting software and Microsoft Office Suite.
  • Ability to analyze financial data and prepare basic financial reports.

Ideal Attributes:

  • Professional certifications such as CPA (Certified Public Accountant), CMA (Certified Management Accountant), or ACCA (Association of Chartered Certified Accountants).
  • Exceptional attention to detail and accuracy in data entry and financial reporting.
  • Strong verbal and written communication skills for professional interactions with colleagues, clients, and vendors.
  • Excellent organizational and time management skills to manage multiple tasks and meet deadlines.
  • Ability to work collaboratively within a team and across different departments.
  • Understanding of ethical standards and practices in finance and accounting.
  • Capability to identify issues, investigate discrepancies, and propose effective solutions.
  • Willingness to learn and adapt to changes in accounting regulations, processes, and software.