HR Operations Specialist
2 weeks ago
Position Overview:
In this role, you will report directly to the Senior HR Business Partner and play a crucial part in overseeing the complete employee lifecycle, from the onboarding process to daily HR functions and exit strategies. This position requires a proactive and knowledgeable individual who is capable of managing a variety of administrative and strategic responsibilities.
Key Responsibilities:
- Manage the distribution of offer letters and Confidentiality Agreements to chosen candidates.
- Initiate and oversee the background verification process for candidates.
- Facilitate the completion of new hire documentation using electronic platforms.
- Guide hiring managers through the procedure for requesting new hire resources.
- Collaborate across departments to finalize work locations for new employees and ensure readiness of the workspace.
- Keep hiring managers updated on candidate clearance and anticipated start dates.
- Conduct employee orientation sessions and distribute necessary onboarding materials.
- Complete and archive new hire Personnel Action Forms and related documents.
- Input new hire data into the Human Resources Information System (HRIS).
- Oversee the I-9 verification and E-verify processes to ensure adherence to federal regulations.
- Maintain accurate and up-to-date employee records and documentation.
- Update attendance logs and manage timekeeping systems.
- Process employee referral bonuses and recognition awards in line with internal policies.
- Prepare and refresh HR communication boards to ensure all employees have access to essential HR information.
- Manage changes in employee status and update Personnel Action Forms as necessary.
- Handle Workers' Compensation claims, ensuring proper documentation and compliance.
- Communicate temporary employee hours to staffing agencies.
Qualifications:
- Bachelor's degree in Human Resources, Business Administration, or a related discipline.
- A minimum of 5 years of experience in a Human Resources Generalist role.
- Experience in a manufacturing setting is essential.
- Proficiency with HRIS platforms (such as ADP) is required.
- Familiarity with Applicant Tracking Systems and Employee Management Systems is preferred.
- Strong knowledge of HR operations and legal compliance is necessary.
- Excellent verbal and written communication skills, capable of engaging a diverse audience.
- Outstanding organizational, time management, and problem-solving abilities, with a keen attention to detail.
- Ability to manage confidential information with utmost discretion.
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