HR Operations Specialist

2 weeks ago


Bolingbrook, Illinois, United States Giesecke+Devrient Full time

Position Overview:

In this role, you will report directly to the Senior HR Business Partner and play a crucial part in overseeing the complete employee lifecycle, from the onboarding process to daily HR functions and exit strategies. This position requires a proactive and knowledgeable individual who is capable of managing a variety of administrative and strategic responsibilities.

Key Responsibilities:

  • Manage the distribution of offer letters and Confidentiality Agreements to chosen candidates.
  • Initiate and oversee the background verification process for candidates.
  • Facilitate the completion of new hire documentation using electronic platforms.
  • Guide hiring managers through the procedure for requesting new hire resources.
  • Collaborate across departments to finalize work locations for new employees and ensure readiness of the workspace.
  • Keep hiring managers updated on candidate clearance and anticipated start dates.
  • Conduct employee orientation sessions and distribute necessary onboarding materials.
  • Complete and archive new hire Personnel Action Forms and related documents.
  • Input new hire data into the Human Resources Information System (HRIS).
  • Oversee the I-9 verification and E-verify processes to ensure adherence to federal regulations.
  • Maintain accurate and up-to-date employee records and documentation.
  • Update attendance logs and manage timekeeping systems.
  • Process employee referral bonuses and recognition awards in line with internal policies.
  • Prepare and refresh HR communication boards to ensure all employees have access to essential HR information.
  • Manage changes in employee status and update Personnel Action Forms as necessary.
  • Handle Workers' Compensation claims, ensuring proper documentation and compliance.
  • Communicate temporary employee hours to staffing agencies.

Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, or a related discipline.
  • A minimum of 5 years of experience in a Human Resources Generalist role.
  • Experience in a manufacturing setting is essential.
  • Proficiency with HRIS platforms (such as ADP) is required.
  • Familiarity with Applicant Tracking Systems and Employee Management Systems is preferred.
  • Strong knowledge of HR operations and legal compliance is necessary.
  • Excellent verbal and written communication skills, capable of engaging a diverse audience.
  • Outstanding organizational, time management, and problem-solving abilities, with a keen attention to detail.
  • Ability to manage confidential information with utmost discretion.

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