Regional Finance Operations Manager

2 weeks ago

Nashua, New Hampshire, United States Pfeiffer Vacuum Inc. Full time
Job Overview

SUMMARY

The Regional Finance Operations Manager is responsible for overseeing the financial accounting processes for the North American divisions of the organization. This includes the management of financial assets, liabilities, revenues, expenditures, and capital accounts, along with the preparation of comprehensive financial statements such as profit and loss statements and balance sheets. This role involves planning, coordinating, and supervising the tasks of team members while ensuring accuracy and compliance in financial reporting.

KEY RESPONSIBILITIES

To excel in this position, the individual must effectively fulfill the essential responsibilities outlined below. The requirements listed are indicative of the knowledge, skills, and abilities necessary for success. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.

Demonstrating sound judgment, discretion, integrity, and professionalism in all business dealings is essential. Strong interpersonal abilities and the capacity to foster clear and cooperative relationships with colleagues are critical. Leading by example is a fundamental aspect of this role. The organization encourages collaborative problem-solving within both formal and informal teams. Promoting teamwork and actively participating in collaborative efforts is a requirement. Effective management skills, including leadership, active listening, training, performance assessment, coaching, and career development, are essential. Key interpersonal traits include being proactive, highly motivated, innovative, adaptable, self-assured, deadline-oriented, detail-focused, and capable of managing multiple tasks. Adherence to all quality and safety protocols of the organization, including those applicable at client sites, is mandatory, along with compliance with the corporate Code of Conduct.

Supervisory Duties

Oversees all personnel involved in Accounts Payable and Accounts Receivable functions.

Specific Duties

  1. Directs the implementation and maintenance of an accounting system that accurately records all financial transactions related to assets, liabilities, revenues, and expenses.
  2. Regularly reviews Accounts Payable and Accounts Receivable ledgers to ensure accurate reporting and proactively addresses potential risks to cash flow and vendor/customer relationships.
  3. Contributes to the Month-End and Year-End Closing Process in alignment with the organization's accounting and financial controlling guidelines.
  4. Responsible for reconciling intercompany accounts.
  5. Collaborates closely with all accounting and controlling functions to guarantee precise financial reporting.
  6. Acts as a liaison to external tax advisors to ensure timely and accurate filing of federal and state tax returns.
  7. Serves as a point of contact for all government agencies regarding tax matters, ensuring compliance with all necessary filings.
  8. Provides essential support to the Regional Controller in coordinating audit requests related to Accounts Payable and Accounts Receivable.
  9. Manages the accounts payable and receivable processes, including invoice coding, price verification, and data entry into financial systems.
  10. Collaborates with department managers and the Regional Controller on administrative matters managed by the finance department.
  11. Supports the Regional Controller in liaising with service providers for administrative functions.
  12. Engages in sensitive and confidential accounting matters.
  13. Participates in company-wide initiatives such as process improvements and system upgrades.
  14. Continuously documents and monitors established processes and controls.

Physical Requirements

The physical demands of this role require the ability to walk, sit, bend, reach, and lift frequently. Proficiency in computer skills, including word processing, spreadsheets, and data entry, is necessary. Strong communication skills, both verbal and written, are essential for interaction with colleagues, vendors, and clients. The ability to manage multiple tasks and handle stress associated with the responsibilities of this position is crucial.

The individual in this role must be willing to travel as required. A valid driver's license and a satisfactory driving record are prerequisites for employment.

POSITION REQUIREMENTS

Company Values

Pfeiffer Vacuum and its subsidiaries uphold the belief that every employee is both a supplier and a customer within the organization. Employees are expected to embody this customer-centric philosophy, demonstrating reliability, performance, innovation, service orientation, and agility in all business activities. The company values of open-mindedness, trust, effective communication, strategic thinking, accountability, ethical sensitivity, resilience, and fostering a culture of empowerment and collaboration are expected to guide employee actions.

Qualifications

Strong organizational and creative problem-solving skills are essential. The ability to manage multiple projects concurrently is required. Familiarity with company products is highly desirable. Previous management experience in a general accounting setting is necessary, along with proficiency in advanced financial software and experience in financial analysis and reporting.

Education and Experience

A B.S./B.A. degree and a minimum of five years of relevant experience are required.

Language Skills

Excellent verbal and written communication skills in English are essential for this position, as it involves preparing reports, correspondence, and schedules.

Mathematical Skills

Strong mathematical and analytical skills are required.

Reasoning Ability

The ability to multitask and thrive in a fast-paced environment while maintaining a disciplined approach to addressing employer and customer needs is crucial. The role involves analytical assignments and requires problem-solving capabilities for both practical and complex issues.

Certificates, Licenses, Registrations

A valid driver's license is required.

TOOLS AND EQUIPMENT

This position requires extensive use of computers and proficiency in Microsoft Office products, along with other standard office equipment. Additional responsibilities may be assigned as needed.

WORK ENVIRONMENT

This role may involve working in various settings, including office, factory, or remote environments. Employees who opt to work from home must adhere to all company policies regarding core work hours and attendance at meetings or events.

Pfeiffer Vacuum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with a disability.

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