Acquisitions Specialist for the University of California Irvine
2 days ago
About Our University
The University of California, Irvine is a world-renowned institution committed to academic excellence, innovation, and community engagement. Founded in 1965, our university has grown into a thriving campus with over 36,000 students, offering 224 degree programs and attracting top talent from around the globe.
We are proud of our achievements, including being ranked among the nation's top 10 public universities by U.S. News & World Report and producing five Nobel laureates. Our campus is known for its premier research, cutting-edge innovation, and vibrant community spirit.
Job Summary
We are seeking an exceptional Acquisitions Specialist to join our team at the University of California, Irvine. As a key member of our administrative staff, you will play a vital role in coordinating purchasing and disbursement activities for our Stem Cell Research Center.
This is an exciting opportunity to leverage your skills and experience in procurement, administration, and customer service to drive success in a dynamic and collaborative environment.
About the Role
- You will serve as the primary coordinator for all purchasing and disbursement activities, utilizing UCI Buy, PALCard, or KFS to process orders and payments for services and supplies, equipment purchases, and reimbursements.
- You will resolve procurement problems, including prompt return and replacement of damaged or incorrect items, and assist with troubleshooting delivery or payment issues with vendors, purchasing, or accounting.
- You will provide administrative support, including back-up PCDO reconciliation, and coordinate SCRC administrative meetings.
Requirements
- A working knowledge of policies, regulations, and guidelines concerning procurement utilizing extramural funds, along with a demonstrated understanding of audit/financial implications of procurement transactions.
- The ability to independently prioritize workload to complete duties and meet deadlines in a timely fashion, with periods of frequent interruptions.
- Strong interpersonal skills, written and oral communication skills, and a customer service focus to work effectively with faculty, staff, student employees, vendors, and other campus administrators.
- Able to work with detailed information with a high level of accuracy.
- Detailed knowledge of general policies and procedures for purchasing, material management, travel/entertainment/reimbursement, as well as basic accounting principles.
- Able to adapt to changing priorities.
- Procurement, Business and Contracts Principles of Purchasing, General Sales Tax Laws.
- An intermediate level of understanding associated with accounting principles and reporting, e.g., bookkeeping skills.
- A Bachelor's degree in a related area and/or equivalent experience/training.
- 2-4 years of experience, or an equivalent combination of education and experience working in a similar environment.
Preferred Qualifications
- Experience with processing KFS documents, TAM, DV, and UCIBuy.
Compensation and Benefits
We offer a competitive salary range of $58,600-$69,150 per annum, commensurate with experience. In addition to a comprehensive benefits package, which includes medical insurance, sick and vacation time, retirement savings plans, and access to various discounts and perks, we also provide opportunities for professional growth and development.
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