International Visitors Office Lead

2 days ago

Mountain View, California, United States Chenega Corporation Full time
Job Summary

The International Visitors Office (IVO) Lead is a critical role within Chenega Corporation, responsible for ensuring seamless support for the processing of Foreign Nationals (FN) and Foreign Representatives at NASA ARC. This position requires a high level of expertise in security, administrative, and secretarial experience, as well as the ability to obtain a DoD security clearance.

Key Responsibilities
  • Coordinate with Center Foreign National Access Management (FNAM) requestors and sponsors to process all FN access requests for onsite visitors, remote access visitors, and offsite visitors meeting with NASA ARC organizations.
  • Process access requests through the NASA IDMAX system and review all FN visitor access control plans to ensure accuracy.
  • Complete database checks through Visual Compliance, Systematic Alien Verification for Entitlements (SAVE), NCIC, Federal Bureau of Investigations File, National Criminal History Check (NCHC), and ARC Counterintelligence Office checks for each FN access request.
  • Review each FN access request record for accuracy and forward the record to the ARC Export Control Office for approval for all non-designated country FN visitors and to the HQ NASA Office of International and Interagency Relations (OIIR) Office for FN visitors who are from designated countries.
  • Transmit final approval in the NASA IDMAX system and generate a notification to the FN visit host upon receiving approval from Export Control or OIIR.
  • Conduct and develop training for FN Access Management Requestors and Sponsors and review and update SOPs as needed.
Qualifications
  • High school diploma or GED.
  • Two years of supervisory experience in security, administrative, secretarial, and/or badging experience.
  • Must be able to obtain a DoD security clearance, but not required to start.
  • All Identity Credential and Access Management (ICAM) related training required within specified time.
  • NASA Access Management System (NAMS) within 30 days of appointment.
  • NCIC prior to appointment.
  • DHS Systeamic Alien Verification for Entitlements (SAVE) within 90 days of appointment.
  • Visual Compliance within 90 days of appointment.
  • IDMAX System training within 30 days of appointment.
  • NASA Foreign National Escort Training within 30 days of appointment.
Preferred Knowledge and Skills
  • Preferred knowledge of and understanding of Homeland Security Presidential Directive 12 (HSPD-12).
  • Proficient with Microsoft Office products.

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