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Higher Education Administrator

2 months ago

Honolulu, Hawaii, United States American Association of Collegiate Registrars and Admissions Officers Full time
Job Summary

The American Association of Collegiate Registrars and Admissions Officers is seeking a highly skilled and experienced Registrar to join our team. As the University Registrar, you will play a critical role in ensuring the integrity, accuracy, and security of all academic and educational records of our students.

Key Responsibilities:
  • Leadership and Management: Serve as the University Registrar in the Division of Enrollment Management, reporting to the Vice Provost for Enrollment Management Office.
  • Compliance and Governance: Ensure compliance with federal, state, and other regulatory agencies.
  • Office Administration: Management and Leadership of the Office of the Registrar: Plans, organizes, supervises, and manages resources, people, and work-related activities and duties to effectively and efficiently achieve desired results.
  • Policy Development: Develops and implements policies and procedures for record keeping practices of the University to ensure record confidentiality and compliance with University rules and regulations.
  • Record Management: Oversees the preparation and release of official University academic records to include official transcripts, diplomas, enrollment verifications, and other academic records data for the University.
  • FERPA Compliance: Ensures compliance with regulations of the Family Education Rights and Privacy Act (FERPA).
  • Academic Progress: Monitors completion of degree requirements.
  • Training and Development: Provides FERPA training to campus community as requested.
  • Regulatory Compliance: Ensures compliance with regulations associated with the Department of Defense and the Department of Veterans Affairs.
  • Financial Aid Compliance: Ensures academic policies are in line with corresponding federal financial aid compliance rules.
  • Reporting and Data Management: Ensures timely and accurate reporting to the National Student Clearinghouse.
  • Communication and Outreach: Publishes in an online environment University information to students/faculty/staff rules, regs and processes that the OOR manages.
  • Student Notification: Notifies students of important updates that could affect their enrollment into the institution.
  • Advisory Role: Advises executive management on program and policy development.
  • Academic Guidance: Advises faculty, staff, and students on academic standards, policies, and procedures as they relate to the Office of the Registrar.
  • Collaboration and Partnerships: Collaborates with and advises VPEM, Vice Provost for Student Success, Vice Provost for Academic Excellence, and other academic administrators on the development, implementation, and enforcement of academic programs, policies, and procedures.
  • Process Improvement: Researches and implements process improvements and technologies ensuring effective service for all students within the University.
  • Access Management: Maintains security and management of access to authorized users of the student information system (SIS).
  • Registration and Graduation: Plans, coordinates and oversees registration, grading, graduation, academic actions and other functions.
  • Student Records: Provides current and past students with official documentation of their academic record, including transcripts, verification of enrollment, and degree.
  • Veterans Benefits: Administers Veterans benefits for all qualified veterans and/or dependents.
  • Student Athlete Eligibility: Certifies eligibility for student athletes.
  • Grade Reporting: Reports and processes grades to include repeats, changes, and submissions.
  • Registration Schedule: Develops and maintains the University registration schedule.
  • Enrollment Processes: Oversees enrollment processes that include registration schedule times, purge, payment, adding/dropping, health clearance, and no-show process.
Requirements:
  • Education and Experience: Possession of a baccalaureate degree in education, counseling, or social sciences and 7 year(s) of progressively responsible professional experience with responsibilities for record management and student enrollment services in a higher education environment.
  • Knowledge and Skills: Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies in the area of higher education and the Office of the Registrar.
  • Regulatory Knowledge: Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with post secondary admissions, registration and records, and financial aid.
  • Problem-Solving and Critical Thinking: Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and innovative approaches.
  • Communication and Interpersonal Skills: Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.
  • Leadership and Teamwork: Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  • Technical Skills: Demonstrated ability to operate a personal computer and apply word processing software and systems.
  • Supervisory Experience: For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  • Collaboration and Partnerships: Ability to establish and maintain effective collaborative working relationships with students, faculty, staff, and various top-level university administrators.
  • FERPA Knowledge: Knowledge and experience in FERPA in higher education.
Desirable Qualifications:
  • Student Information System Experience: Extensive knowledge and experience of a student information system, preferably Ellucian Banner.
  • Advanced Education: Master's degree in educational counseling, higher education administration, or related field.