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Project Communications Coordinator
2 months ago
Position: Communications Specialist - Technical Documentation
Company: Mastech Digital
Role Overview: The Communications Specialist will act as the primary resource for managing and disseminating all project-related communications within the organization. This role involves overseeing the project communication channels and ensuring timely and effective information flow to both internal and external stakeholders.
Key Responsibilities:
- Lead the creation, review, and distribution of project communications, ensuring clarity and consistency.
- Manage the project inbox and calendar, including the scheduling of meetings and coordination of agendas.
- Assist in vendor onboarding processes, providing necessary training and access to relevant documentation.
- Monitor and escalate communications received through the project inbox, ensuring prompt responses.
- Support executives in preparing meeting materials, capturing minutes, and maintaining records of recurring meetings.
- Collaborate with executive assistants to optimize meeting schedules and participant availability.
- Oversee document version control during review cycles, ensuring accuracy and up-to-date information.
- Utilize office productivity tools extensively, particularly in Word and Excel, for document creation and data management.
- Employ project management and collaboration software to maintain organized project documentation.
Essential Qualifications:
- Proven experience in crafting communications for diverse audiences.
- Expertise in scheduling and coordinating executive-level meetings.
- Strong collaborative skills and the ability to work effectively within a team environment.
- Excellent analytical and problem-solving capabilities.
- Outstanding communication skills, facilitating effective collaboration across various teams.
- Ability to manage multiple priorities in a dynamic work setting.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and SharePoint.
- Familiarity with project management tools such as Microsoft Teams and Visio.
- Strong attention to detail in documentation and note-taking.
Demonstrated proactive approach to problem-solving, with a focus on anticipating needs and delivering effective solutions.
