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Bilingual Appointment Coordinator

2 months ago

Mukilteo, Washington, United States Express Employment Full time
Position Overview:

We are seeking a highly organized Bilingual Scheduling Coordinator (Fluent in Spanish & English) to support our operations. This role is essential for ensuring smooth workflow and effective management of schedules, appointments, and meetings.

Key Responsibilities:
  • Develop, maintain, and update schedules for personnel, appointments, meetings, and events.
  • Collaborate with team members to align schedules with availability and project timelines.
  • Address scheduling conflicts and modify appointments as necessary.
  • Communicate scheduling information to relevant stakeholders, including reminders and updates.
  • Act as the primary contact for scheduling inquiries and challenges.
  • Coordinate with clients, vendors, and external partners to arrange meetings and appointments.
  • Keep accurate records of schedules and appointments.
  • Prepare and distribute schedules, calendars, and related documentation.
  • Assist with administrative tasks such as filing, data entry, and correspondence.
  • Work closely with other departments to ensure efficient scheduling and coordination.
  • Manage and monitor scheduling tools and software.
  • Support the planning and execution of events and special projects.
Qualifications:
  • Prior experience in scheduling, administrative support, or a related field.
  • Exceptional organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Proficiency in scheduling software and MS Office Suite.
  • Attention to detail and effective problem-solving skills.
Benefits:
  • Competitive compensation ($20-$25/hour)
  • Holiday pay
  • Medical benefits
  • 401K plan
  • Training opportunities
  • And more
Why Work With Us?
  • Attractive salary and benefits package
  • Opportunities for professional growth and development
  • A dynamic and collaborative work environment
  • The chance to work with a diverse team and contribute to the organization's success