AR/AP Specialist

5 days ago

Santa Cruz, California, United States Verve Coffee Full time
Job Title: AR/AP Specialist

Verve Coffee Roasters is seeking a highly skilled and organized AR/AP Specialist to join our team. As a key member of our financial operations team, you will be responsible for managing designated accounts receivable and accounts payable functions to ensure segregation of duties, reduce bad debts, and assist with cash-to-cash cycles.

Key Responsibilities:
  • Account Receivables:
    • Prepare and send invoices to customers in a timely manner.
    • Follow up on outstanding invoices to ensure timely receipts of payment.
    • Research and resolve customer billing inquiries and disputes.
    • Maintain accurate customer account records and aging reports.
    • Assist in the collection process, including making calls, sending reminders, and escalating overdue accounts.
    • Monitor chargebacks and other short payments for customer dilution within the Vividly chargeback system.
  • Accounts Payable:
    • Review and process vendor invoices for payment.
    • Verify invoice accuracy and completeness.
    • Match invoices to purchase orders and receiving reports.
    • Enter vendor invoices into the QuickBooks accounting system.
    • Assist in the preparation of weekly and monthly vendor ACH/Check payments.
    • Maintain accurate vendor account records and aging reports.
    • Research and resolve vendor payment inquiries and disputes.
  • Month-End Close and Reconciliations:
    • Assist with month-end, quarterly, and year-end closing procedures for the GL.
    • Prepare AR/AP reconciliations to customer/vendor statements and resolve disputes.
    • Maintain accurate invoice records and contract documentation for audit purposes.
    • Ensure compliance with relevant accounting standards and regulations.
    • Post adjusting Journal Entries as Required for Month-end close.
    • Assist with 13 weeks rolling cashflow forecasts.
    Requirements:
    • 3-5 years of experience in accounts receivable or accounts payable.
    • Strong Excel skills and understanding of accounting principles and practices.
    • Proficiency in Microsoft Excel and QuickBooks accounting software.
    • Excellent organizational and time management skills.
    • Attention to detail and accuracy.
    • Strong communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Proven ability to understand and execute on an organization's goals and objectives.
    • Able to multi-task and deal with ambiguity in a fast-paced environment.
    • Ability to communicate effectively with others, written and verbally.
    Benefits:
    • Available to all employees:
      • Competitive salary.
      • Employee Assistance Program (EAP) - Physical and mental health, financial and legal coaching available at no cost to the employee.
      • Free coffee with every paycheck and 30% employee discount on all merchandise, whole bean, beverages, and food items.
      • Continuing coffee education classes.
      • Mentorship and positive work environment.
      • Paid sick time.
    • After 60 days of employment:
      • Healthcare Benefits (for full-time employees working over 30 hours per week) including medical, dental, vision, and 401k.
    • Holiday Pay after 90 days of employment:
      • Eight observed holidays per year.

Verve Coffee Roasters is committed to creating an accessible, supportive environment that recognizes and celebrates diversity as an integral component of building a trusted brand and a successful team. Candidates who can contribute to this mission are encouraged to apply and to identify their strengths in this area. Verve is an equal-opportunity employer. All aspects of employment, including the decision to hire, promote, and discharge, will be based on competence, performance, and business needs. Verve does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or any other applicable legally protected characteristics.

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