Commercial Real Estate Manager Assistant
3 weeks ago
Join Our Team
We are seeking an experienced Assistant Property Manager to join our operations team at Ascend. This role will provide an exciting opportunity to work with a dynamic team, focusing on the successful fiscal and real property management of our building.
Key Responsibilities:
- Project manage above-standard work for tenants, including suite improvements and maintenance.
- Establish and maintain relationships with building vendors, driving high-quality work and service.
- Manage all tenant correspondence, move-ins and move-outs, and preparation of related documents.
- Participate in all aspects of the property budget and monthly variances.
- Assist the Property Manager with aging reports and follow up on delinquencies.
- Oversee various capital and TI projects and independently manage smaller construction projects.
- Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects, and events.
- Prepare tenant lease abstracts and vendor agreements.
- Split and code invoices, research issues with vendor invoices, and ensure tenant billbacks have been processed.
- Track accruals of vendor invoices for accurate month-end reporting.
- Assist with variance explanations on expense-related items.
- Ensure tenant files are complete and in compliance with building standards.
- Responsible for leading regular inspections of properties with janitorial and other building service providers.
- Develop SOWs and RFPs for recurring and one-time services.
- Oversee tenant and vendor insurance certificates.
Requirements:
- 3 years as a Property Coordinator or Administrator.
- Strong knowledge of finance and building operations with excellent communication skills.
- Highly proficient in Microsoft Excel, Word, Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs.
- Professional with exceptional problem-solving and analytical skills.
- Excellent customer service skills and ability to develop long-term relationships with tenants.
Benefits:
- Medical, Dental, Vision, PTO, and PST.
Compensation: $80,000 - $90,000 annually.
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