Financial Operations Coordinator

3 weeks ago


Los Angeles, California, United States Los Angeles County Museum Of natural History Foundation Full time

**Job Overview:**

The Los Angeles County Museum Of Natural History Foundation is seeking a highly skilled Finance Administrator to join our Exhibitions department. As a key member of the team, you will be responsible for providing advanced financially related tasks, including accounting, invoicing, expense account processing, financial system processing, budget management, and reporting.

This is an exciting opportunity to contribute to the financial administration of the department and work closely with the AVP, Exhibitions, Associate VP, Exhibitions, and Director of Exhibitions.

The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in MS Office, particularly in Word, Excel, PowerPoint, and Outlook.

With a strong attention to detail and ability to work independently, you will ensure the smooth operation of financial transactions, manage multiple projects simultaneously, and maintain accurate records.

We are committed to fostering a diverse and inclusive environment and encourage candidates from underrepresented groups to apply.

**Responsibilities:*

  • Process all financial documents, including purchase orders, invoices, check requests, expense reports, credit card reports, travel requests, and reconcile petty cash accounts.
  • Prepare monthly financial reports for Budget Managers and provide ad-hoc financial analyses and reports as needed.
  • Train and advise staff on museum travel protocol and compliance, book national and international travel arrangements, request travel advances, reimbursements, and reconcile receipts for staff, vendors, and exhibition couriers.
  • Manage grants, including active grant budget oversight, documentation, and reporting, ensuring compliance in all financial transactions.
  • Develop, circulate, and track contracts, agreements, and amendments, ensuring proper charging to the correct budget and timely completion.
  • Train staff on general financial procedures, financial software, submission of paperwork, and procurement rules.

**Requirements:*

  • Conduct with integrity, professionalism, and flexibility.
  • Demonstrate team collaboration and adaptability.
  • Possess initiative, personal work ethic, and good judgment.
  • Show self-management, prioritization, and time management skills.
  • Demonstrate organization, communication, and writing skills.
  • Be proficient in MS Office and have intermediate-level skills in Word, Excel, PowerPoint, and Outlook.
  • Maintain an excellent credit score throughout employment.

**Salary and Benefits:** The salary range for this position is $29.35 - $31.57 per hour, plus excellent benefits. This is a full-time regular, non-exempt position.

**What We Offer:** A dynamic and inclusive work environment, opportunities for professional growth, and a chance to contribute to the success of our exhibitions department.



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