Accounts Payable Specialist

5 days ago

Henrietta, United States Rochester Institute of Technology Full time
Job Summary

As an Accounts Payable Specialist at Rochester Institute of Technology, you will be responsible for preparing payment requests, interacting with suppliers and university departments, and delivering exceptional customer service. This is a temporary position with an expected end date of 06/30/2026.

Key Responsibilities
  • Coordinate and prioritize the flow of accounts payable invoices on a daily basis, including sorting incoming mail, reviewing status of transactions, and communicating with co-workers and supervisor regarding high-priority items.
  • Process incoming mail, including date stamping, verifying approver's signature, and sorting for processing according to supplier assignments.
  • Scan and index invoices to OnBase, prepare an invoice loader using EIS reporting functionality for ADI upload to Oracle AP, and identify and resolve invalid account numbers and/or description entered.
  • Communicate with departments regarding the use of proper general ledger accounts, including the correct object code, as needed.
  • Research and respond to telephone, mail, and e-mail inquiries from university departments, employees, and vendors regarding status of payments, in a timely and courteous manner.
  • Monitor and take timely action to respond to inquiries received via the central AP email account.
  • Review and research outstanding items on supplier statements, work with appropriate AP staff to resolve outstanding payments, and request payment for credits.
  • Review aged credit memo report and take appropriate action, including contacting supplier to request refund check or working with Procurement Services' commodity specialists to determine if there are open POs to which the credit should be applied.
  • Verify that documentation for Independent Contractor payment is scanned, saved, and complete, and scan other department documentation as needed.
  • Participate in annual Management Self-Assessment (MSA) and other projects as assigned by management.
  • Participate in a minimum of 30 hours of training/professional development annually, or a pro-rata amount based on standard working hours, with a focus on enhancing overall knowledge and specific skills required to perform successfully in the position.
Requirements
  • Associate's degree in Accounting, Business Administration, or related discipline, with one to three years related accounts payable experience, or an equivalent combination of education and experience.
  • Proficiency in Excel and Word, familiarity with enterprise-wide accounting systems, and standard accounts payable processes/procedures in a high-volume, team-based work environment.
  • Organized, efficient, and strong customer service orientation, with excellent verbal and written communication skills.
  • Pays close attention to detail, resulting in a highly accurate work product, and exercises professional judgment in the execution of all responsibilities.

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