Administrative Assistant

2 weeks ago

Chilton, Wisconsin, United States Heartland Consulting Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at Heartland Consulting. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to staff, including preparing reports, spreadsheets, and filing documents.
  • Utilize a variety of computer hardware and software applications, including agency-specific software such as SharePoint, Pro Tracts, NEST, Conservation Desktop, CART, FA Tracker, Document Management System (DMS), BOX/One Span, and locally developed Excel databases to extract information.
  • Assist with purchasing, records management, and correspondence management and distribution.
  • Prepare and process documents and correspondence, checking for accuracy, completeness, reconciliation, record keeping, and maintaining files.
  • Accounting functions that assist in unfilled customer orders, including reviewing, monitoring, and tracking billing and collections of the agency's receivables.
  • Review and verify technical and professional materials prepared by staff specialists for format and grammatical accuracy.
  • Maintain office files, manuals, handbooks, and reference library, both paper and electronic, according to NRCS and department guidelines and requirements.
  • Answer telephone and greet visitors, with some interaction with the public in an office setting.
  • Travel to other NRCS offices may be required on occasion.
Requirements
  • Must possess and maintain a state-issued driver's license. Any violations must be noted before use of Government Vehicle;
  • Experienced in utilizing a variety of computer hardware, software, and word processing such as Microsoft Windows, Outlook, Word, Excel, PowerPoint, Access, and Teams; Adobe Acrobat Professional;
  • Must be able to utilize Microsoft Outlook for email and calendars and internet browsers such as Internet Explorer, Google Chrome and Microsoft Edge;
  • Experienced in operating small office machines such as calculators, fax machines, scanners and copy machines;
  • Experienced in general office procedures, such as preparing reports, spreadsheets and filing;
  • Ability to learn and utilize agency specific software and web-based applications;
  • Familiarity with certified mail and return-receipt mail procedures;
  • Skillful in working and communicating with the general public;
  • Capable of working independently;
  • Possess basic telephone skills;
  • Must be able to pass a Government background check; and
  • Fluent in English

Heartland Consulting is an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, national origin or disability status. We E-Verify all employees.

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