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Research Administrator Senior

1 month ago

Ann Arbor, Michigan, United States University of Michigan Full time
Job Summary

The University of Michigan is seeking a highly skilled Research Administrator Senior to provide expertise in pre- and post-award administrative support for the School for Environment and Sustainability.

The successful candidate will support a diverse portfolio of sponsored projects, research group discretionary and research incentive funds, expendable restricted funds, and designated activity as assigned.

This position may be eligible for remote and/or flexible work opportunities at the discretion of the hiring department.

Key Responsibilities
  • Support the timely submission of proposals to various sponsors, including DOE, DOD, USDA, foundations, and industry.
  • Coordinate submission of complex multi-PI submissions with other UM departments and external partners.
  • Meet with the Principal Investigator (PI) to advise and assist in the development of the budget, budget justification, facilities, CPS, and other non-technical forms.
  • Provide guidance on university, school, and sponsor guidelines, facilitate indirect cost waiver and cost-sharing requests, review UM and sponsor proposal forms for compliance with sponsor guidelines prior to submission.
  • Respond to sponsor requests for just-in-time documents or other sponsor requested information.
  • Work with appropriate University offices to resolve issues regarding the notice of grant award and establishment of the project accounting structure, project budget, and appropriate indirect cost rate.
  • Review terms and conditions of sponsored projects. Meet with PI to review budget, terms and conditions, and develop a spending plan.
  • Prepare sub-project grant and subcontract requests.
  • Monitor personnel assignments on each project. Regularly review and correct personnel effort allocation to avoid retroactive changes.
  • Ensure project expenditures comply with Uniform Guidance (UG), all applicable funding agency guidelines, and accounting regulations and standards. Initiate corrective action as required, including processing journal entries.
  • Provide quarterly updates on financial status of projects to project directors and Research Administration Senior Manager.
  • Analyze need for and implement budget revision requests or request time extensions on grant funds.
  • Prepare annual renewals for funded research projects.
  • In coordination with the principal investigator, review, and address UG reports; finalize Financial Status Reports.
  • Maintain central electronic files for all assigned grant activity; retain files in accordance with university grant and contract records management guidelines.
Requirements
  • Bachelor's degree in accounting, finance, or related field; or equivalent combination of education and experience.
  • Minimum of five years experience working with contracts, grants, and subcontracts from a variety of government and non-government institutions.
  • Extensive knowledge of federal funding guidelines (UG) and academic policies and procedures related to sponsored research.
  • Experience in developing project budgets and completing variance analysis.
  • Demonstrate confident, clear, and professional communication skills.
  • Ability to work one-on-one with faculty and staff in coordinating research proposals and the financial administration of awarded projects.
  • Excellent attention to detail, strong organizational and time management skills, with the ability to prioritize tasks effectively to meet deadlines.
  • Ability to work independently as well as build collaborative relationships.
  • Proficiency with Microsoft Excel and Word.
Benefits

The University of Michigan offers a competitive salary and comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

  • Generous time off
  • A retirement plan that provides two-for-one matching contributions with immediate vesting
  • Many choices for comprehensive health insurance
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses