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Office Reception Specialist

2 months ago

Santa Fe, New Mexico, United States ASCENT SF, LLC Full time
Position Overview

ASCENT SF, LLC is seeking dedicated professionals who thrive in collaborative environments and can adapt to a dynamic workplace. We are looking to fill positions across various locations.

The Client Services Coordinator plays a vital role in maintaining office efficiency by executing clerical functions that support daily business operations. Key responsibilities include managing phone communications, sorting and distributing correspondence, and warmly welcoming guests upon their arrival.

Key Responsibilities:

  • Welcome and assist visitors promptly upon arrival at the office.
  • Guide guests to the correct personnel and office locations.
  • Handle incoming phone calls by answering, screening, and directing them appropriately.
  • Maintain a clean, organized, and inviting reception area.
  • Provide accurate information to clients in person and through phone or email communications.
  • Receive, organize, and distribute daily mail and deliveries.
  • Manage inventory of front office supplies and place orders as necessary.
  • Coordinate calendars and schedule meetings effectively.

Qualifications:

  • The ideal candidate should possess a positive demeanor and enjoy a fast-paced work environment, demonstrating self-motivation and a commitment to service.
  • Must be a bright, energetic, and detail-oriented individual capable of performing well under pressure.
  • Ability to manage multiple tasks while delivering exceptional customer service is essential.
  • Proficiency in basic computer applications, including Microsoft Office and Google Suite, is required.
  • Excellent written and verbal communication skills are necessary.
  • Must be adept at quickly resolving issues as they arise, showcasing strong problem-solving abilities.
  • Comfort with evolving technologies and the ability to understand current tools is essential.