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Psychology Internship Program Coordinator

2 months ago

Augusta, Maine, United States InsideHigherEd Full time


Psychology Internship Program Coordinator

Job Summary:

The incumbent will oversee the daily operations of the psychology internship program, providing essential support to psychology faculty members. This role encompasses a variety of administrative responsibilities for the Section Chief, Training Director, interns, and fellows within the Health Sciences campus. The coordinator will manage the day-to-day activities of the APA training program, assisting the Training Director in maintaining the educational standards and ensuring compliance with APA accreditation, National Match, and institutional policies.

Key Responsibilities:

Support for Training Director:
  • Facilitate annual meetings with faculty, interns, and site directors to discuss program updates.
  • Prepare for the annual Internship Program Review, including organizing schedules, collecting data, and assisting in action plan implementation.
  • Track and summarize post-graduate survey results for program evaluation.

Daily Operations: Manage the daily functions of the psychology internship program, ensuring effective communication with all stakeholders; maintain current knowledge of APA policies and procedures; collaborate with the Associate Training Director to develop rotations and schedules.

Data Management: Oversee the intern and fellow management system to track compliance and duty hours; ensure that interns and faculty are trained to recognize signs of stress and fatigue; manage evaluations and maintain intern portfolios.

Fiscal Oversight: Process documentation for reimbursements and manage leave requests through the intern management system.

Curriculum Coordination: Organize intern and fellow events, ensuring completion of all APA-required components; assist in developing remediation plans and preparing letters of recommendation.

Human Resource Management: Address faculty, intern, and fellow needs, ensuring adherence to policies and regulations; train department staff and maintain confidentiality of records.

Recruitment Activities:

Assemble training files for new interns, coordinate orientation schedules, and ensure all necessary equipment and resources are available.

Monthly Responsibilities: Maintain a didactic schedule of events, coordinate committee meetings, and ensure all essential documents for accreditation are up to date.

Miscellaneous Duties: Provide office support for interns and fellows, coordinate marketing activities for program recruitment, and maintain historical records of the program.

Qualifications:

Educational Requirements:
Bachelor's degree from an accredited institution with a minimum of 4 years of professional experience, including at least 2 years in an educational program setting; or an Associate's degree with 7 years of relevant experience; or a High School diploma with 10 years of professional experience including 6 years in educational program roles.

Skills and Abilities:

Strong attention to detail, excellent communication skills, proficiency in Microsoft Office and other relevant software, and the ability to maintain confidentiality.

Work Schedule:

Days, Monday through Friday.

Compensation:

Salary range is competitive and commensurate with qualifications.

Benefits:

Comprehensive benefits package available for eligible employees, including health insurance, retirement plans, and paid time off.

Conditions of Employment:

Successful completion of a background check is required for all selected candidates.