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Facilities Operations Coordinator

2 months ago

Huntsville, Alabama, United States VetJobs Full time

Job Overview

IMPORTANT NOTICE FOR MILITARY AFFILIATED JOB SEEKERS - Our organization collaborates with partner companies to identify qualified candidates for their available positions. This role is open to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you possess the necessary skills, educational background, and experience, we encourage you to proceed with the application process. Unless stated otherwise, this position is "On-Site" at the specified location.

VetJobs is currently looking for a Facilities Operations Coordinator to join our team.

VetJobs is a prominent provider of comprehensive real estate management solutions, encompassing facilities management, project oversight, energy and sustainability initiatives, strategic workplace consulting, real estate services, and capital planning.

Our diverse range of services, supported by effective systems, processes, and dedicated personnel, empowers us to create and enhance environments that work for our clients.

Our team is committed to fostering improved business performance and assisting clients in concentrating on their core operations.

KEY RESPONSIBILITIES
Service Coordination

Facilitates communication through word processing correspondence with clients and team members.
Coordinates technicians in response to scheduled and urgent situations.
Provides assistance to clients as needed and embodies the mission and values of VetJobs.
Handles incoming calls and documents pertinent information.
Transmits the information collected from clients to the service managers.
Administrative Support

Enters maintenance agreements into the relevant software systems.
Prepares monthly billing information for clients.
Creates proposals, presentations, meeting notes, and other requests such as labels and envelopes.
Ensures accurate tracking of sales achievements and enhances service visibility.
Reviews existing service processes and refines methods for increased efficiency.
Generates reports for regular meetings, including pipeline reports, sales summaries, maintenance project updates, and employee expenses.
Monitors service projects through the management of new, renewed, lost, or expired contracts.
Analyzes service sales by reviewing bids lost, bids won, and ongoing proposals.
Keeps track of proposal logs.

Develops software solutions that facilitate the reduction of printed materials, expedite workflow, and enhance the professional presentation of completed products.

Job-Specific Knowledge

Intermediate proficiency in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook, and Visio is required; familiarity with SharePoint is preferred.
Ability to effectively review proposals, bids, contracts, and manpower reports.
Undertakes additional responsibilities as assigned.