Construction Project Coordinator

2 weeks ago

Meriden, Connecticut, United States The Middlesex Corporation Full time

Job Summary:

The Middlesex Corporation is a leading heavy civil construction company seeking a skilled Contract Administrator to join our team. As a key member of our administrative staff, you will be responsible for preparing, reviewing, and administering job records, generating budgets, and preparing progress payment requisitions.

Key Responsibilities:

  • Comply with and promote all Safety policies and procedures, including reporting accidents, incidents, and near-misses.
  • Interact with clients, visitors, vendors, and all departments within the company.
  • Receive, distribute, and process invoices for payment.
  • Prepare monthly or bi-weekly progress requisitions for accounts receivable billing and subcontractor payment quantity splits.
  • Compare work quantities to date and retainage with owners for accuracy.
  • Input change orders and back charges onto the payment requisition.
  • Review and log all payments for vendors and subcontractors.
  • Creation and maintenance of budgets.
  • Set up and reconcile customers and jobs in the system.
  • File job owner requisition sheets from authorities.
  • Maintain subcontractor files and payment requisitions.
  • Prepare a monthly backlog report for the bonding company.
  • Prepare partial, final lien releases, and all required notices related to jobs and subcontractors.
  • Knowledge and experience of EEO requirements for the State of Massachusetts and Connecticut.
  • Prepare daily cash journals for job-related receivables and payables.
  • Knowledge of contract closeout processes with Mass DOT and CTDOT.
  • Secure all necessary approvals and ensure standard company procedures are followed.

Requirements:

  • Bachelor's degree in accounting or equivalent.
  • Three plus years of related finance or construction experience.
  • Strong computer skills, including MS Office/Excel.
  • HCSS/Viewpoint software experience is preferable.
  • Minimum of 1-2 years administrative experience.
  • Ability to work in a high-volume department.
  • Communication with vendors and field personnel on a daily basis.

About Us:

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. We specialize in building and reconstructing highways, bridges, marine, rail, and transit facilities through our collaborative team approach and focus on core values.

Benefits:

We offer our full-time and eligible part-time team members a comprehensive benefits package, including medical, dental, and vision plans, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry-leading referral program, and generous paid time off.

The Middlesex Corporation provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

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