Chief Governance and Special Projects Officer

6 days ago

Étreux, Hauts-de-France, United States Massachusetts Nonprofit Network Full time

Estimated salary: $85,000 - $110,000 per year.

About the Opportunity

The Massachusetts Nonprofit Network seeks a highly skilled and experienced Chief Governance and Special Projects Officer to provide executive-level support to the President and Chief Executive Officer as well as serve as a liaison to the Board of Directors. This role will further our strategic and governance goals by coordinating project management, communication, scheduling, and organization required for maximum effectiveness by the Board of Directors and other related Boards.

This is an exceptional opportunity for a professional with strong administrative and project management skills, including familiarity with project management and constituent relations tools such as Asana and Salesforce. The ideal candidate will have the ability to balance multiple priorities, exercise good judgment and professionalism in various situations, and work independently on projects from conception to completion.

Duties and Responsibilities
  • Board of Directors Program Management:
  • Working with the CEO, key Board Committees, and appropriate senior staff, develop annual program plans, including budgeting for the Boards of Directors for NBTS, Board Committees, Brain Tumor Investment Fund, and the Emeritus Board.
  • Develop and implement processes for Board Orientation, Board Development, and Board Recruitment, working closely with the CEO.
  • Establish, maintain, and adjust schedules for annual board meetings, including all committee meeting calendars.
  • Take ownership of all deliverables, including board reports, presentation decks, agendas, meeting minutes, and other materials, such as speaker remarks for the Board chair.
  • Oversee logistical coordination of board meetings, including travel plans and managing vendors involved in Board-related meetings.
  • Plan and carry out year-round Board information flow and communications, working closely with the CEO.
  • Track and follow up on tasks associated with helping Board Members exercise their board duties, including governance, fiduciary, and other volunteer projects.
  • Board Communications and Stewardship:
  • Plan and carry out year-round Board information flow and communications, working closely with the CEO and senior staff.
  • Maintain a file sharing repository for onboarding items, ongoing board development materials, board meeting materials, and communications toolkits.
  • Prepare briefing materials for the CEO in preparation for meetings and travel, assisting with drafting decks and presentation materials, working closely with development and program staff.
  • Draft regular Board monthly email communication and quarterly Emeritus email communication, reviewed and finalized with the CEO and CMO.
  • Draft and mail thank-you letters, notes, birthday cards, recognition, and gifts to board members and archive these stewardship outreach efforts within Salesforce.
  • Partner with the Development team for the annual End-of-Year Campaign as it relates to Board activities, including the Board giving match and CEO end-of-year holiday outreach to Board and Board Emeritus members.
  • Work with the CEO, CDO, and CMO to plan and execute an appropriate donor stewardship/donor engagement and recognition program for all Boards.
  • Office of the CEO Special Projects:
  • Serve as project manager for select short and long-term projects assigned by the CEO.
  • Plan remote and in-person meetings, compiling agendas, coordinating logistics, and materials, identifying and reserving meeting spaces, and inviting guests.
  • Serve as an active member and contributor of the internal Business Planning Group to support the business planning cycle and strategic growth initiatives.
  • Attend and participate in meetings, taking notes and following up as needed, compiling and distributing meeting minutes.
  • Support agenda setting, content collection, and facilitation of monthly All-Staff meetings led by the CEO.
  • Other duties as assigned.

Education and Experience:

  • Bachelor's degree or equivalent prior work experience in nonprofit settings required.
  • 3-5 years of executive-level board relations experience required.
  • Prior administrative and project management experience required.

Required Skills and Knowledge:

  • Proven ability to work independently and manage multiple projects and activities simultaneously.
  • Ability to maintain confidentiality of records and information, diplomacy, tact, and professionalism in actions and appearance.
  • Strong administrative and project management skills, including familiarity with project management and constituent relations tools.
  • Proactive, consistent, and clear business communications skills, including timely follow-up and follow-through on projects and tasks.
  • Demonstrated written communications skills, including advanced proficiency in creating PowerPoint presentations.
  • High degree of proficiency with typical office technology, including Microsoft Office applications or Google Suite equivalents, project management platforms, and ability to learn new software platforms quickly.
  • Willingness to learn about the brain tumor space.
  • Strong attention to detail, with a commitment to high-quality work.

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