Accounting Specialist II

1 month ago

Prescott, Arizona, United States Yavapai County Full time
About the Position:

This role is responsible for performing complex accounting and clerical functions under general supervision. The ideal candidate will have expertise in a concentrated technical or specialized work area specific to the assigned department.

Key Responsibilities:
  • Process accounts payable by authorizing payment and entering payment information into financial and/or case management systems.
  • Process payroll/timesheets by tracking and/or verifying hours and entering information into payroll system.
  • Maintain related filing systems and make journal entries.
  • Check invoices against purchase orders for accuracy and forward for approval to pay.
  • Print checks, obtain signatures, and distribute through mail and/or pick up.
  • Enter billing and/or claims information into computer; mail bills and receipts incoming payments.
  • Audit payable, claims, purchase orders, and/or invoices, checking for accuracy of data entry and adherence to County policies and procedures and research and correct errors.
  • Post and balance accounts receivable, send through processing machinery, and/or make daily or weekly bank deposits; balance cash drawer; reconcile general ledger and deposits funds.
  • Type letters, memos, charts, labels, reports, purchase orders, requisitions, forms, or other correspondence.
  • Prepare complex, routine, and non-routine reports (including annual reports) as requested, including those required by local, state, and federal agencies utilizing a variety of software.
  • Receive, sort, and summarize material, including budget information, for the preparation of reports; prepare work reports; interpret and explain administrative decisions, policies, and instructions.
  • Enter and retrieve information from a computer terminal; use the computer system to retrieve a variety of daily, monthly, and yearly reports.
  • Provide customer service and support; respond to inquiries and/or direct individuals to the appropriate area or assist them with information, providing applications, or answering questions.
  • Disseminate a variety of information to various agencies, divisions, or departments via telephone, mail, fax, or email.
  • May train other staff members.
  • Perform other job-related duties as assigned.
Requirements:

Education: High school diploma or equivalent.

Experience: A minimum of five (5) years of experience in general and/or governmental accounting.

Additional Requirements: Must possess a valid Arizona driver's license.

Required Knowledge, Skills, and Abilities: Knowledge of principles, theories, practices, and concepts of accounting, including cost accounting, governmental accounting, enterprise accounting, and accounting analysis procedures. Policies and procedures, codes, ordinances, and departmental operating standards in assigned department. Report preparation and records management techniques. Applicable state, federal, and local ordinances, laws, rules, and regulations. Basic principles and practices of accounting. Computer applications and hardware related to the functions of the job. Customer service techniques. File maintenance procedures and practices. Business English, spelling, grammar, punctuation, and composition. Clerical office practices and procedures. Research techniques and report writing. Current Microsoft Office software. Filing and recordkeeping.

Skill in: Performing accounting and mathematical functions. Researching, compiling, and summarizing a variety of informational and statistical data and materials. Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organization and adherence to detail.

Ability to: Gather, analyze, audit, and interpret accounting records, financial statements, computer printouts, and reports of financial and accounting systems for completeness and accuracy. Organize and prioritize workload to meet established deadlines. Maintain accurate and up-to-date records and documentation. Maintain confidentiality and discretion at all times. Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. Keep management informed of key operating issues affecting the department. Remain current in knowledge required to perform assigned duties. Handle confidential matters and maintain discretion always. Act with courtesy, tact, and diplomacy.

Work Environment: The work environment is associated with an office. The work area is adequately lighted, heated, or cooled and ventilated.

Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effectively in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

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