Senior Administrative Assistant II

4 hours ago

Basking Ridge, New Jersey, United States The Fountain Group Full time
Job Title: Senior Administrative Assistant II

This position is responsible for providing routine support to the local organizational unit and cross-organizational level. The successful candidate will perform support tasks that require a deep understanding of the organization's complexity.

The Senior Administrative Assistant II will lead lower-level staff in prioritizing and distributing work, making decisions without supervisor approval, and solving problems while carrying out assigned tasks. This position is also responsible for upholding a strong commitment to confidentiality and handling sensitive documents that may impact multiple organizational units or project teams.

The ideal candidate will have advanced skills in technology systems, including word processing software, data management software, and business emailing software. Intermediate skills in database and research tools are also required.

This position will support 2 executive directors and potentially 2 senior directors. The successful candidate will independently manage calendars, including complex meeting and travel coordination, as well as schedule and confirm internal and external appointments for individuals.

Additional tasks may include securing conference rooms/space for meetings, ordering lunch, and working with the IT/Facilities team to ensure audio/visual equipment is working.

The Senior Administrative Assistant II will also be responsible for preparing and maintaining important files, creating and proofing packets of information, and developing documents using word processing and database tools.

This position requires strong communication and problem-solving skills, as well as the ability to work independently and as part of a team. The successful candidate will be able to learn and adapt to situations, and have a positive and can-do attitude.

Requirements:

  • Minimum of 5 years of prior relevant experience
  • High School Diploma or equivalent required
  • Associate's Degree or equivalent work experience preferred
  • Pharma experience preferred

Computer Skills:

  • Comfortable using Microsoft Suite applications (MS Teams, PowerPoint, Excel, etc.)
  • Sharepoint experience a plus
  • VIZIO experience a plus
  • Knowledge of Concur and expense reporting a plus

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