Executive Secretary to the Chief Financial Officer

2 weeks ago


Pawtucket, Rhode Island, United States Pawtucket School Department Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to provide confidential clerical, secretarial, and administrative support to the Chief Financial Officer (CFO) and, as needed, to the Controller. This role is crucial in ensuring the smooth operation of the CFO's office, effectively managing resources, and maintaining a high level of professionalism.

Key Responsibilities:
  • Perform various secretarial and administrative duties, serving as a primary resource to the CFO and Controller.
  • Manage and monitor appointments, meetings, and events within Google Calendar or other scheduling systems for the CFO.
  • Maintain a confidential filing system for administrative, financial, and school-related records.
  • Process and maintain liability reports, and other financial documentation as directed by the CFO.
  • Provide reports as requested by the CFO, Controller, or other administrative staff.
  • Manage special projects assigned by the CFO, ensuring timely and accurate completion.
  • Process and maintain purchase orders and financial records for the department.
  • Collaborate with the Controller on budget-related activities and financial reporting tasks.
  • Read and screen incoming correspondence, prioritize tasks, and handle routine matters independently.
  • Establish and maintain effective communication with internal staff, external stakeholders, and the general public.
  • Act as a liaison between the CFO and other departments to ensure alignment of objectives and smooth operations.


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