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Executive Support Specialist

2 months ago

Orange, California, United States B B GRAHAM & COMPANY Full time
Job Overview

We are looking for a dedicated and enthusiastic Administrative Assistant to become a part of our dynamic team at B B GRAHAM & COMPANY. This role is essential in providing comprehensive support to our office staff, ensuring they have the necessary resources and information to excel in their roles.


Key Responsibilities
  • Manage incoming phone calls and direct them to the appropriate personnel.
  • Coordinate appointments and maintain an organized calendar.
  • Facilitate meetings and accurately document minutes.
  • Draft and distribute emails, memos, and letters as needed.
  • Assist in the preparation of company reports.
  • Maintain a systematic filing system for easy access to documents.
  • Develop and refine office procedures to enhance efficiency.

Qualifications
  • Series 11 license is mandatory; Series 7 license is a plus.
  • A high school diploma or GED is required; an Associate's degree or relevant administrative training is preferred.
  • Prior experience in an Administrative Assistant role or similar capacity is essential.
  • Proficient with standard office equipment, including printers and fax machines.
  • Strong computer skills, particularly in Microsoft Word, Outlook, and PowerPoint.
  • Exceptional organizational abilities with strong time management skills and the capacity to prioritize tasks effectively.

Benefits
  • 401(k) matching
  • Company gatherings
  • Dental coverage
  • Health insurance

Perks
  • Competitive salary
  • Paid time off
  • Opportunities for career advancement