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Senior Financial Program Manager
2 months ago
Helen Keller Intl
JOB ANNOUNCEMENTPosition: Senior Financial Program Manager
Location: NY Metro area preferred; other locations in the US will be considered.
Guided by the inspiring legacy of its co-founder, Helen Keller, Helen Keller Intl collaborates with communities striving to break the persistent cycles of poverty. By providing essential elements of good health, sound nutrition, and clear vision, we empower millions to effectuate enduring change in their lives. Operating in over 20 countries across Africa, Asia, Europe, and the United States, we work alongside a global network of supporters to ensure that every individual has the opportunity to reach their full potential.
Position Overview: Helen Keller is in search of a Senior Financial Program Manager to deliver expertise and hands-on support in all aspects of program and organizational budget planning, monitoring, analysis, reporting, and forecasting for a designated portfolio of country offices and multi-country initiatives. This role will assist portfolio leaders in integrating dynamic financial planning and analysis into their routine program management.
Functional RelationshipsReporting to the Director of Program Finance, this position is a vital member of the Program & Finance unit within our Finance department. The role provides guidance to senior personnel in country offices and multi-country program teams, engaging with members of Country Management and Program Management Teams, including Country Directors, Program Directors, Finance leads, Project Managers, and Regional Directors, to facilitate the integration of finance and program work with the shared objective of achieving project goals. This position may also represent Helen Keller at donor and project partner meetings as necessary.
Specific Responsibilities:
Overall Management and Leadership- Lead collaborative efforts with portfolio leaders to ensure high-quality financial planning, management, reporting, and auditing of all programs, including comprehensive budget preparation and oversight.
- As a member of the global Finance department:
- Identify operational challenges and concerns regarding non-compliance that may impact resource management integrity and escalate them to senior management.
- Participate in international workgroups tasked with developing global policies and optimizing systems and procedures.
- Propose best practices in financial operations.
- Engage in the recruitment process for other staff as requested.
- Model collaboration for matrixed colleagues by effectively consulting and informing them to enhance efficiency and knowledge sharing.
- Consult with and guide staff to achieve objectives and ensure accountability to beneficiaries, partners, colleagues, and donors through ongoing feedback in a respectful context.
- Maintain comprehensive financial knowledge of the assigned portfolio of awards/country offices.
- Support and guide finance leads for the assigned portfolio to:
- Analyze accruals, forecasts, and other financial deliverables for awards.
- Review and analyze monthly project expenditures, fund execution rates, and donor funds received, providing relevant information to the Program Manager and country office colleagues monthly.
- Notify the accounting team of any incorrect expenses/charges and follow up on necessary reclassifications.
- Conduct monthly monitoring of project implementation rates and share variance analysis reports with budget stakeholders.
- Monitor budget spending and burn rates, focusing on ensuring proper project spending and reasonableness around shared costs, while preventing last-minute cost extensions and budget realignments.
- Prepare monthly budget estimates for donor updates and integrate them into annual and mid-year budgets.
- Prepare, maintain, and monitor Salary/Level of Effort (LOE) reports for global staff to track budget against spending at both project and employee levels.
- Prepare timely and accurate donor invoices and internal/external financial reports, such as budget vs. actuals and donor reports.
- Review budgets and amendments ensuring they conform with work plans and reflect accuracy, reasonableness, and compliance with donor and organizational regulations.
- Represent budgets and financial information accurately in financial and project management systems and maintain organized files for each project.
- Prepare budget narratives for grant proposals as needed.
- Review work plan budgets to assess their impact on monthly projected burn rates.
- Review cost proposals for completeness and accuracy.
- Analyze the impact of cost extensions and budget realignments.
- Prepare forecasts and reforecasts as necessary.
- Prepare accurate annual and mid-year budgets reflecting the award portfolio ready for consolidation into the organization-wide budget.
- Troubleshoot issues and escalate to senior leaders with proposed solutions.
- Advise Country Directors and Program Directors of unusual budget variances or problems and recommend corrective actions.
- (May perform these tasks directly for gap-fills and/or multi-country programs lacking an assigned finance lead.)
- Act as an expert user to guide and support colleagues in utilizing templates and reporting software.
- Provide expertise and training to colleagues to enhance their understanding of financial terms and standards, ensuring programs are delivered with minimized compliance risk.
- May travel to train and support colleagues, monitor financial management, and conduct site visits to project locations.
- Demonstrated knowledge and experience in financial analysis, grants management, and budgeting; willingness to learn generally accepted accounting principles (GAAP).
- Successful track record in budgeting for a wide range of public and private solicitations, ensuring budgets are effectively tied to donor requirements and project design.
- Strong analytical and conceptual skills, with the curiosity and learning agility necessary for success in a growing organization.
- High-level proficiency in various financial software (spreadsheets, accounting packages).
- Proven knowledge of USAID and other international funding agencies, with experience interpreting donor rules and regulations.
- Interest in international development and public health programs, understanding the synergy between programmatic, operational, and financial components.
- Ability to negotiate effectively with donors and proactively improve financial and budget management processes.
- Strong analytical, time management, organizational, and customer service skills.
- Proven ability to create and maintain effective systems for managing information.
- Ability to handle confidential information responsibly.
- Experience in providing financial training to both finance and non-finance staff is highly desirable.
- Experience managing staff and mentoring colleagues is preferred.
- Strong interpersonal and communication skills, with the ability to write business correspondence and communicate complex information clearly.
- Ability to communicate verbally in French is a strong plus.
- Collaborative, flexible, and solution-oriented, with the ability to maintain balance under stress.
- Adaptable to a changing work environment and capable of recommending process improvements.
- Willingness to flex work hours for multiple time zones and travel to country offices as needed.
- Demonstrable respect for all individuals, with a commitment to high professional and ethical standards.
- Personal commitment to the mission and goals of Helen Keller Intl.
- Master's Degree in business administration, public administration, finance, accounting, or a related field with 8-10 years of directly related experience, including at least five years managing complex portfolios preferably for a UN agency or international NGO; or equivalent combination of education and experience.
The midpoint of the salary range for this position is $121,000, with a minimum of $96,800 and a maximum of $145,200. Actual salary will vary based on relevant skills and experience.
Helen Keller offers a comprehensive benefits package that includes first-day eligibility for medical, dental, vision, short and long-term disability, and life insurance coverage, along with an Employee Assistance Program, a retirement savings plan with an employer match, paid vacation leave, sick & wellness leave, parental/adoption leave, and opportunities for learning and development.
To ApplyQualified candidates should submit a cover letter and resume, noting the job title in the subject line. Applications will be accepted until the position is filled.
In the spirit of our founder and namesake, Helen Keller is dedicated to building an inclusive workforce where diversity in all its forms is fully valued.
Helen Keller is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or any other protected characteristic.
We are committed to providing reasonable accommodation to individuals with disabilities.
