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Event Coordination Specialist

2 months ago

Grapevine, Texas, United States Quorum Hotels Full time


The Quorum Hotels is seeking a skilled Administrative Assistant for our Conference Planning and Food & Beverage division.

Key Responsibilities:
  • Compile event details into a comprehensive document for internal circulation.
  • Effectively relay special requests and changes to various departments promptly. Prepare daily updates for the Culinary Team.
  • Create precise and thorough Banquet Event Orders, Conference Resumes, and other essential internal documents, ensuring timely follow-up.
  • Maintain organized files for confirmed bookings and distribute them to the relevant conference manager.
  • Record daily gratuities and gross revenue in the payroll spreadsheet.
  • Input invoices into the Food and Beverage financial records.
  • Collaborate seamlessly with other departments as part of a cohesive team.
Required Qualifications:
  • Minimum of one year of administrative experience in a full-service hotel environment.
  • Proficient in Delphi and hospitality management software.
  • Advanced skills in Excel.
  • Exceptional organizational and communication abilities.
  • Strong attention to detail is essential.