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Talent Acquisition Coordinator

2 months ago

Miami, United States Norwegian Cruise Line Holdings Ltd. Full time

JOB SUMMARY

Assist in the recruitment and onboarding processes by supporting talent acquisition specialists, hiring managers, and both new and existing team members throughout the organization's onboarding journey.

DUTIES & RESPONSIBILITIES

  • Manage all pre-employment tasks for new hires, including sending welcome communications, providing orientation information, and collecting all necessary HR and credentialing documentation.
  • Initiate and oversee the background check and pre-employment drug screening processes. Follow up with candidates to ensure all steps are completed, and review results to take appropriate action or escalate issues as necessary.
  • Facilitate the movement of candidates and team members throughout the recruitment and onboarding phases using the HR Information System (HRIS).
  • Serve as the primary contact for the talent acquisition team, candidates, and hiring managers, assisting with various administrative duties.
  • Promote talent acquisition initiatives by acting as a company representative, including leading weekly orientation sessions for new hires.
  • Assist with the assignment of team member badges and parking arrangements.
  • Coordinate communication with job candidates, including sending out denial letters.
  • Review and process I-9 documentation to ensure compliance.
  • Act as a resource for new team members, addressing general inquiries.
  • Perform additional job-related tasks as assigned.

QUALIFICATIONS

  • High School Diploma required.

FIELD(S) OF STUDY:

  • Some post-secondary education is preferred.

EXPERIENCE

A minimum of 1 year of experience in Human Resources in a clerical or administrative role.

COMPETENCIES/SKILLS

  • Proactive, organized, and detail-oriented with the ability to manage multiple tasks effectively.
  • Ability to adapt to changing business needs and unforeseen circumstances.
  • Strong interpersonal, verbal, and written communication skills to engage with team members across all levels of the organization.
  • Customer-focused communication skills to address inquiries or concerns from both internal and external stakeholders.
  • Sound judgment and discretion when handling sensitive and confidential information.
  • Intermediate proficiency in Microsoft Office Suite, particularly in Outlook, PowerPoint, Word, and Excel.
  • Familiarity with or ability to learn data entry and research skills in PeopleSoft HRMS and SharePoint.