Senior Administrative Assistant

4 weeks ago

League City, Texas, United States Ineos Group Ltd Full time
Job Summary

The Senior Administrative Assistant will provide high-level administrative support to the Commercial Department Vice President and the broader Commercial Polymers Team at the Marina View office. This role requires a strong willingness to learn, excellent organizational skills, and the ability to manage multiple tasks and priorities. The ideal candidate will have at least 10 years of administrative assistant experience, with at least 5 years supporting in an executive administration role.

Key Responsibilities

• Provide daily administrative support to associated levels of the organization.
• Coordinate executive level meetings and handle highly sensitive and confidential material and information.
• Assist in preparation of PowerPoint-based presentation materials for executive level meetings.
• Arrange executive's complex (global) and detailed travel plans and itineraries, as necessary.
• Plan customer visits and entertainment events.
• Reconciliation of business expenses, as requested.
• Maintain control of costs within assigned budgets.
• Restock reserves of INEOS gear for customers.
• Manage the approval process and set up regular and irregular departmental invoices for payment in SAP.
• Participate in department meetings and stay current on issues that affect the department and the overall company.
• Organize Quarterly Safety Meetings for the Commercial department.
• Monitor monthly adherence to assigned training via company training system (VTA).
• Manage contract data entry into company database for proper tracking.
• Maintain departmental filing system both electronic copy and hard copy.
• Work on ad-hoc projects as assigned.
• Manage an executive's calendar and scheduling of appointments.
• Format and send formal correspondence.
• Manage time in such a way to be able to adjust approach to resolve problems quickly in response to changing priorities and unexpected events (occasionally working outside core working hours).

Requirements

• At least 10 years of administrative assistant experience, with at least 5 years supporting in an executive administration role.
• High School Diploma or equivalent required. Additional education preferred, but not required.
• Strong computer skills, including proficiency in Microsoft Suite of products, including Outlook, Word, PowerPoint, and Excel.
• Knowledge of SAP and Sharepoint functionalities.
• Strong organizational skills with an ability to manage multiple tasks, priorities, and deadlines.
• Fluent in the use of travel websites to book travel, hotels, etc.
• Quick learner, able to learn new tasks independently.
• Strong verbal and written communication skills.
• Team player with strong interpersonal skills with an ability to work with others in the department and across the business from analysts, to engineers to commercial managers to board-level executives.
• Able to work with minimal supervision and an ability to handle ambiguity in assignments, using personal initiative to resolve issues.
• Able to manage multiple tasks and priorities.

About INEOS Group Ltd

INEOS Group Ltd is a global manufacturer of petrochemicals, specialty chemicals, and oil products. The company has a strong commitment to safety, health, and environmental performance, and is recognized for its innovative approach to business. As a member of the INEOS team, you will have the opportunity to work with a talented and diverse group of professionals who are passionate about making a difference in the world.

  • Executive Administrative Assistant

    4 weeks ago

    League City, Texas, United States Ineos Group Ltd Full time

    Job SummaryWe are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our Commercial Department Vice President and team. The ideal candidate will have a strong background in executive administration, excellent communication skills, and the ability to work independently with minimal supervision.Key...

  • Senior Caregiver

    4 weeks ago

    League City, Texas, United States Friendly Faces Senior Care Full time

    Friendly Faces Senior Care is seeking a compassionate and dedicated Senior Caregiver to join our team. As a Senior Caregiver, you will provide personalized care and support to our elderly clients in the comfort of their own homes.Responsibilities include:Assisting with daily living activities such as bathing, dressing, and toiletingReminding clients to take...

  • Administrative Assistant II

    4 weeks ago

    League City, Texas, United States Galveston County, TX Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant II to join our team at the Galveston County Clerk's Office. As a key member of our staff, you will provide administrative support to our department and assist with various tasks related to court operations.Key ResponsibilitiesAssist court personnel with administrative...

  • Caregiver Assistant

    1 month ago

    League City, Texas, United States Senior Helpers - League City Full time

    Job DescriptionSenior Helpers League City is seeking a compassionate and dedicated Caregiver to provide in-home care and support to our clients. As a Caregiver, you will be responsible for assisting with daily activities, providing companionship, and promoting independence.Responsibilities:Assist clients with daily living activities, such as bathing,...

  • Front Desk Receptionist

    4 weeks ago

    League City, Texas, United States Stellar Senior Living Full time

    Job SummaryThe Front Desk Receptionist plays a vital role in providing exceptional customer service and support to our community. As the first point of contact, this individual will be responsible for overseeing all receptionist and secretarial duties with a focus on delivering outstanding service.Key ResponsibilitiesProvide warm and welcoming greetings to...

  • Golf Course Senior Assistant Superintendent

    4 weeks ago

    League City, Texas, United States ClubCorp Corporation Full time

    Senior Golf Course Assistant SuperintendentAre you a motivated and experienced golf course professional looking to take your career to the next level? We are seeking a Senior Golf Course Assistant Superintendent to join our team at Magnolia Creek Golf Club, a dynamic company in the hospitality and service industry. As a Senior Golf Course Assistant...

  • Administrative Coordinator

    1 month ago

    League City, Texas, United States Magellan Financial & Insurance Services, Inc. Full time

    Administrative Assistant OpportunityAt Magellan Financial & Insurance Services, Inc., we strive to provide exceptional financial guidance and support to our clients. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in League City, TX.Key Responsibilities:Provide administrative support to our financial advisors,...

  • Certified Medication Assistant

    4 weeks ago

    League City, Texas, United States Methodist Retirement Communities Full time

    Job DetailsMethodist Retirement Communities is seeking a PRN Certified Medication Aide to join our team. The ideal candidate will thrive in a positive team environment and have a passion for serving seniors. We offer a range of benefits, including a quarterly bonus program, free uniforms and training, and discounted meals. ResponsibilitiesAdminister...

  • Certified Medication Assistant

    4 weeks ago

    League City, Texas, United States Methodist Retirement Communities Full time

    Methodist Retirement Communities is a leader in retirement living offering independent living, assisted living, memory care, skilled nursing and rehabilitation. Our goal is to maximize the physical, cognitive, emotional, social and spiritual potential of our residents - and give confidence to those who love them. We are seeking a PRN Certified Medication...

  • Administrative Support Associate

    3 weeks ago

    League City, Texas, United States Magellan Financial & Insurance Services, Inc. Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide vital support to our team at Magellan Financial & Insurance Services, Inc.About the Role: As an Administrative Assistant, you will engage professionally with management and clients, communicate effectively with customers, vendors, and visitors, and manage...

  • Caregiver for Seniors

    4 weeks ago

    League City, Texas, United States Life Care Full time

    We are seeking a compassionate and skilled Quality of Life Specialist/Resident Assistant to provide exceptional personal care to our residents.Key Responsibilities:Assist residents with daily living activities, including bathing, dressing, and grooming.Support residents with mealtime and provide assistance with food preparation.Document shift assignments and...

  • Senior HR Analyst

    3 weeks ago

    League City, Texas, United States Ineos Group Ltd Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior HR Analyst to join our team at INEOS Olefins & Polymers USA. The successful candidate will be responsible for analyzing employee survey data, identifying trends and opportunities for improvement, and developing recommendations to enhance employee relations.Key ResponsibilitiesConduct analysis...

  • Administrative Support Specialist

    5 days ago

    League City, Texas, United States Clear Creek ISD Full time

    Job SummaryJob Title: Admin AssistantClear Creek ISDWe are seeking a highly organized and detail-oriented Admin Assistant to join our team at Clear Creek ISD. The successful candidate will be responsible for providing administrative support to our administrative staff, ensuring the smooth operation of the school office, and contributing to the overall...

  • Senior Care Professional

    4 weeks ago

    League City, Texas, United States Life Care Full time

    Life Care is seeking a compassionate and dedicated Quality of Life Specialist/Resident Assistant to join our team.Responsibilities:* Provide high-quality personal care to residents, including bathing, dressing, grooming, and vital signs* Assist with mealtime and encourage residents to eat* Complete and document shift assignments as assigned* Communicate with...

  • Caregiver for Seniors

    4 weeks ago

    League City, Texas, United States Interim HealthCare - Houston, TX (Bloomer) Full time

    At Interim HealthCare, we're dedicated to providing exceptional care to seniors in the comfort of their own homes. As a Home Health Aide, you'll play a vital role in ensuring our clients receive the personalized support they need to live safely and happily at home.As a Home Health Aide, your responsibilities will include:Providing personal care and support...

  • Senior Care Professional

    4 weeks ago

    League City, Texas, United States Life Care Full time

    Senior Care Professional Job DescriptionAt Life Care, we're committed to providing exceptional care to our residents. As a Senior Care Professional, you'll play a vital role in ensuring their physical and emotional well-being. Your responsibilities will include assisting residents with daily activities, such as bathing, dressing, and grooming, as well as...

  • Senior Caregiver

    4 weeks ago

    League City, Texas, United States Grand Living Full time

    About the RoleA Certified Nursing Assistant (CNA) at Grand Living is responsible for delivering exceptional daily nursing care and service to residents in accordance with their personalized care plans. This involves assisting residents with activities of daily living, including dressing, eating, grooming, communicating, toileting, personal hygiene, and...

  • Certified Medication Assistant

    4 weeks ago

    League City, Texas, United States METHODIST RETIREMENT COMMUNITIES Full time

    Job Summary Methodist Retirement Communities is seeking a dedicated Certified Medication Aide to join our team. As a Medication Administration Specialist, you will play a vital role in ensuring the health and well-being of our residents.ResponsibilitiesAdminister medications to residents in accordance with their individualized care plans.Monitor residents...

  • Student Assistant

    4 weeks ago

    League City, Texas, United States Clear Creek Independent School District Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Student Assistant to join our team at Clear Creek Independent School District. As a Student Assistant, you will play a vital role in supporting our campus staff with daily tasks, ensuring a smooth and efficient operation of our facilities.Key ResponsibilitiesAssist campus staff with assigned...

  • Education Assistant

    1 month ago

    League City, Texas, United States Clear Creek ISD Full time

    Job SummaryWe are seeking a highly motivated and organized Education Assistant to join our team at Clear Creek ISD. As an Education Assistant, you will provide support to teachers and students in the classroom, helping to create a positive and productive learning environment.Key ResponsibilitiesAssist teachers with lesson planning, preparation, and...