Senior Administrative Assistant

4 days ago

League City, Texas, United States Ineos Group Ltd Full time
Job Summary

The Senior Administrative Assistant will provide high-level administrative support to the Commercial Department Vice President and the broader Commercial Polymers Team at the Marina View office. This role requires a strong willingness to learn, excellent organizational skills, and the ability to manage multiple tasks and priorities. The ideal candidate will have at least 10 years of administrative assistant experience, with at least 5 years supporting in an executive administration role.

Key Responsibilities

• Provide daily administrative support to associated levels of the organization.
• Coordinate executive level meetings and handle highly sensitive and confidential material and information.
• Assist in preparation of PowerPoint-based presentation materials for executive level meetings.
• Arrange executive's complex (global) and detailed travel plans and itineraries, as necessary.
• Plan customer visits and entertainment events.
• Reconciliation of business expenses, as requested.
• Maintain control of costs within assigned budgets.
• Restock reserves of INEOS gear for customers.
• Manage the approval process and set up regular and irregular departmental invoices for payment in SAP.
• Participate in department meetings and stay current on issues that affect the department and the overall company.
• Organize Quarterly Safety Meetings for the Commercial department.
• Monitor monthly adherence to assigned training via company training system (VTA).
• Manage contract data entry into company database for proper tracking.
• Maintain departmental filing system both electronic copy and hard copy.
• Work on ad-hoc projects as assigned.
• Manage an executive's calendar and scheduling of appointments.
• Format and send formal correspondence.
• Manage time in such a way to be able to adjust approach to resolve problems quickly in response to changing priorities and unexpected events (occasionally working outside core working hours).

Requirements

• At least 10 years of administrative assistant experience, with at least 5 years supporting in an executive administration role.
• High School Diploma or equivalent required. Additional education preferred, but not required.
• Strong computer skills, including proficiency in Microsoft Suite of products, including Outlook, Word, PowerPoint, and Excel.
• Knowledge of SAP and Sharepoint functionalities.
• Strong organizational skills with an ability to manage multiple tasks, priorities, and deadlines.
• Fluent in the use of travel websites to book travel, hotels, etc.
• Quick learner, able to learn new tasks independently.
• Strong verbal and written communication skills.
• Team player with strong interpersonal skills with an ability to work with others in the department and across the business from analysts, to engineers to commercial managers to board-level executives.
• Able to work with minimal supervision and an ability to handle ambiguity in assignments, using personal initiative to resolve issues.
• Able to manage multiple tasks and priorities.

About INEOS Group Ltd

INEOS Group Ltd is a global manufacturer of petrochemicals, specialty chemicals, and oil products. The company has a strong commitment to safety, health, and environmental performance, and is recognized for its innovative approach to business. As a member of the INEOS team, you will have the opportunity to work with a talented and diverse group of professionals who are passionate about making a difference in the world.

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