Mail Room Material Handler

Full-Time

Bargaining Unit: 05

The County of Sonoma Information Systems Department (ISD) Records Management Division is currently seeking an organized individual to fill the position of Mail, Materials & Records Handler II.

As a Mail, Materials & Records Handler II, you will provide daily courier delivery, mail and materials processing and records retrieval services for Sonoma County departments and outside agencies.

This position involves sorting and distributing courier mail and materials, operating and maintaining mail and barcode-sorter machines, driving cargo vans, operating fork-lifts, and electric scissor lifts, and using warehouse equipment.

The ideal candidate will have excellent customer service skills, patience, and possess many of the following:

• Experience with high volume mail room equipment including Pitney Bowes Mail Room Systems
• Experience handling confidential records, mail, parcels, and working in a warehouse
• Experience using computer software programs related to the US Postal Service and Parcel Service requirements
• Experience driving a cargo van
• Experience with Electronic Document Management Systems and scanning paper records
• Intermediate Microsoft Office skills
• Knowledge of US Postal Service regulations and rates, and electronic document management concepts
• Demonstrated ability in safe materials handling practices
• The ability to shift gears quickly and work in a fast-paced environment
• A defensive driver training certificate is desired but not required

The Information Systems Department (ISD) is responsible for providing leadership, support and coordination of technological efforts in most County departments.

We offer quality support for individual employees, departments, and agencies in their delivery of efficient public services and products including systems that enhance transparency and public access.

The office is comprised of four divisions that includes Administration, Information Management, Innovation, Systems and Programming, and Technical Services.

This position will be required to have access to secure department facilities and/or view data or work with information systems for these departments.

This requires that a more extensive "Security Clearance" be performed, after hire, by the Sonoma County Sheriff's Office.

Successful completion of the probationary period will be contingent upon passing the security clearance, which includes a Live Scan fingerprint-based check of the California Department of Justice (DOJ) and Federal Bureau of Investigations (FBI) criminal records.

If you are offered a position that requires a security clearance, the job offer letter will specify this as a condition of the probationary period.

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities.

You can also look forward to flexible work arrangements and excellent benefits, including:

• Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• Staff Development/Wellness Pay - Annual benefit allowances of up to $500 and ongoing education/training opportunities
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Student Loan Debt Relief - County employees may be eligible for through the U.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at Additional details about benefit and compensation packages can be found in the MOUs located at For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to or, contact the Human Resources' Risk Management-Benefits Office at or

Benefits described herein do not represent a contract and may be changed without notice.

This recruitment is being conducted to fill a Mail, Materials & Records Handler II position in the Information Systems Department (ISD).

This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire.

Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination.

Applications are accepted online at Paper applications may be submitted by person, fax , email, or through the mail.

All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement.

Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging.

We are committed to having a diverse workforce that is representative of the communities we serve.

The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

IMPORTANT NOTE:

Benefits described herein do not apply to Extra Help positions.

12 paid holidays, and an additional 8 floating holiday hours per year; Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generous County contribution to the premium (the contribution amount varies by bargaining unit)

Retirement:

For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit

IRS 457 Plan :

Pre-tax employee contribution up to the IRS annual maximum.

Retiree Medical :

County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.

Student Loan Debt Relief:

County employees may be eligible for through the U.

Plus excellent dental, vision, disability, life insurance, professional development, and more.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at Additional details about benefit and compensation packages can be found in the MOUs located at For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to or, contact the Human Resources' Risk Management-Benefits Office at or

Benefits described herein do not represent a contract and may be changed without notice.

County of Sonoma Human Resources Office

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Please indicate if you would also be interested in future part-time or extra-help (temporary, intermittent, or seasonal employment) positions should they become available.

I would also like to be considered for future part-time positions

I would also like to be considered for future extra-help positions

I am only interested in full-time positions

This eligible list may be used for future bilingual (English/Spanish) positions. Please indicate if you are interested in bilingual positions, and your level of proficiency.

Yes, I have basic (conversational) English/Spanish bilingual skills

Yes, I have fluent (reading, writing, and conversational) English/Spanish bilingual skills

No, I do not have English/Spanish bilingual skills, and/or I do not wish to be considered for a bilingual position

This position requires a Forklift Certification obtained within one year of appointment and recertified every 3 years thereafter in accordance with OSHA requirement 29 CFR 1910.

Are you willing to obtain a Forklift Certification within one year of appointment?

Please describe your one or more years experience as a Mail, Materials & Records Handler I or similar work experience, highlighting relevant computer software used.

Please provide an example of a challenging situation in which you exemplified excellent customer service.