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Administrative Support Professional

2 weeks ago


Chicago, Illinois, United States Mack & Associates Full time

About Mack & Associates, Ltd.

We are a premier real estate company in Chicago, dedicated to delivering exceptional results and exceeding client expectations. As an Administrative Assistant on this exciting temporary assignment, you will have the opportunity to become a permanent member of our high-performing brokerage team.

This role is perfect for a detail-oriented and proactive professional eager to make an impact in a dynamic, fast-paced environment. The successful candidate will be responsible for serving as the central point of contact for brokers, managing calls, mail, and scheduling while organizing client meetings and coordinating calendars.

Key Responsibilities:

  • Serve as the main liaison between brokers, ensuring seamless communication and timely responses.
  • Design and prepare eye-catching marketing materials, including proposals and packages, using desktop publishing software.
  • Maintain relationships with external vendors to guarantee efficient printing and graphic production.
  • Keep the team on track by managing databases, monitoring project deliverables, and providing regular status updates.
  • Support brokers with meeting preparation, tracking project schedules, and ensuring accurate information.
  • Oversee office supply inventory and maintain meticulous records of deals, agreements, and accounting details.
  • Contribute innovative ideas for process improvements while providing top-notch administrative support.

Qualifications:

  • At least 3 years of experience in administrative roles within a fast-paced, professional setting.
  • Knowledge of InDesign is preferred; experience in creating and editing marketing materials is beneficial.
  • Familiarity with real estate concepts and terminology is advantageous.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
  • Excellent multitasking and organizational skills, with a keen eye for detail.
  • Exceptional communication skills and ability to thrive under deadlines.

Benefits:

  • Competitive salary range: $40,000 - $50,000
  • Medical benefits and paid holidays
  • Paid time off (PTO)