Financial Operations Coordinator

3 weeks ago


San Antonio, Texas, United States VIP Staffing Full time

About Us

VIP Staffing is a litigation law firm seeking a detail-oriented and organized Financial Operations Coordinator to join our team.

Salary: $60,000 - $80,000 per year

About the Role

We are looking for an experienced Administrative Specialist to manage our billing and payments operations. The ideal candidate will have strong organizational skills, be able to prioritize tasks effectively, and maintain accurate records.

Responsibilities

  • Billing Operations: Enter staff time in software, submit vendor invoices for payment, follow client guidelines and coding, and ensure staff is following client guidelines for their billing entries.
  • Payment Processing: Submit billing to clients for payment, follow-up on payments, and organize case billing both electronically and in paper format.
  • Office Administration: Make bank deposits under supervision, may require driving to nearby locations, assist with overflow for trial preparation, and pay monthly office bills through QuickBooks.
  • Client Management: Maintain client files and vendors folders, ensure accuracy and completeness of billing records, and cover answering the phone during lunch breaks.

Requirements

  • Experience: Minimum three years' experience as a billing clerk for a defense law firm.
  • Skills: Strong understanding of the Texas Rules of Civil Procedure, knowledge of QuickBooks, reliable transportation, and excellent communication skills.
  • Personal Qualities: Outgoing and positive attitude, ability to work independently, and strong problem-solving skills.

Location: Alamo Heights



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